Senior Administrative Support Specialist

3 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000
Job Opportunity

A prominent transport provider is seeking a highly organised and detail-oriented individual to join their Asset Management team for a 3 month maternity cover role.

About the Position

This role provides vital administrative and procurement support to ensure the smooth operation and maintenance of the bus fleet. You will be based at a major depot, with regular travel to other workshops across the state.

Key Responsibilities:
  • Generating purchase requisitions and issuing approved orders
  • Ordering parts, supplies, and stationery for workshop operations
  • End-of-month fuel reconciliation (shared responsibility across the team)
  • Supporting payroll processes and resolving pay-related queries
  • Maintaining and updating registers (licences, training, compliance, etc.)
  • Preparing scorecards, stocktake, and audit documentation (ISO, BOAS, Clean Fleet)
  • Coordinating inspections, training sessions, and compliance activities
  • Assisting with event management and coordination for workshops and staff functions
  • Supporting the preparation, communication, and maintenance of rosters
  • Filing and maintaining workshop records
Requirements

To be successful in this role, you will bring proven clerical and administrative experience along with:

  • Sound understanding of procurement processes
  • Familiarity with automotive workshops and/or the bus industry
  • Strong analytical and problem-solving abilities
  • Excellent written and verbal communication skills
  • The ability to plan, prioritise, and execute tasks under time pressures
  • Experience with ERP systems (highly desirable)
  • Ability to safely lift and carry items when required
  • Willingness to assist across a variety of workshop, compliance, and operational tasks
Why This Role
  • Work on essential services moving across the state
  • Be part of a supportive and collaborative environment
  • Gain exposure across multiple depots and workshop operations
  • Opportunities for training, professional growth, and development

If you're highly organised, thrive in a fast-paced environment, and want to contribute to the safe and reliable operation of our bus fleet, we'd love to hear from you.

Apply now and take the next step in your career.

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