Project Services Coordinator

3 weeks ago


Perth, Western Australia MARS Recruitment Full time

Job Summary

This is a Project Services Coordinator role based in Perth. The successful candidate will provide administrative support to project managers and teams, including diary and meeting management, expense processing, travel arrangements, and project support.

Key Responsibilities

  • Diary and Meeting Management: Provide support to general managers and project managers, including scheduling and coordination.
  • Expense Processing: Handle SAP Concur expenses for general and project managers.
  • Travel Arrangements: Coordinate travel bookings, including liaising with others for alignment on travel plans.
  • Project Support: Collaborate with project managers to track project progress, schedule meetings, and maintain agendas, minutes, team pages, and Lean Board updates.
  • Functional Support: Provide assistance to functional leaders when necessary.
  • Presentation Packs: Prepare and coordinate materials for project and function presentations.
  • Onboarding: Support the onboarding of new team members into project teams.
  • Training Coordination: Assist with the organization of training for project personnel.
  • Relationship Building: Develop strong working relationships within all Rio Tinto Projects divisions.
  • Business Services Support: Be available to assist with tasks across all projects and functions, including unplanned events.
  • Process Documentation: Develop and maintain standard administrative processes, reviewing procedures, and implementing improvements.
  • System Access Management: Handle access requests and maintain team registries for project personnel.
  • Office Management: Liaise with building management regarding office needs.
  • Finance Tasks: Process SES, invoices, purchase orders, bank guarantees, and Docusign submissions.
  • Administrative Backup: Provide support to EPCM Administrator and BRT as required.
  • Contractor Management: Maintain org charts for contractors and assist with mobilisation processes.

About MARS Recruitment

MARS Recruitment is a leading recruitment agency specializing in placing candidates in administrative and project services roles.


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