Executive Assistant

This is a Executive Assistant role with Team Global Express based in Melbourne, VIC, AU
== Team Global Express ==

Role Seniority - mid level

More about the Executive Assistant role at Team Global Express

Looking for your next big move?

We're on the lookout for an experienced Executive Assistant to support two of our senior leaders in the People & Innovation team at Team Global Express (TGE). This 12-month role is covering a parental leave period and offers a chance to step into a fast-paced, highly visible position where no two days are the same.

You'll play a key role in helping our leaders stay organised, prepared, and focused — while keeping the wheels turning behind the scenes.

A bit about us

At Team Global Express, we're proud to be a leader in transport and logistics across Australia and New Zealand. But we're not just about freight — we're about people, progress, and possibilities. Our teams work hard to deliver smarter, more sustainable supply chain solutions, and we're committed to making a positive impact from the inside out.

What you'll be doing

This is a busy, varied EA role that supports two executives. You'll need to be switched on, proactive, and comfortable juggling priorities — all while keeping things running smoothly.

Some of your day-to-day responsibilities will include:

• Managing calendars, meetings, and travel arrangements

• Acting as a point of contact for internal and external stakeholders

• Preparing agendas, taking meeting minutes, and tracking follow-ups

• Drafting and editing documents, presentations, and communications

• Handling sensitive information with professionalism and discretion

• Looking for ways to improve processes and support executive productivity

What we're looking for

You're someone who thrives in a support role and takes pride in staying one step ahead. You're organised, confident, and comfortable communicating with senior leaders — but also happy to roll up your sleeves and get things done.

We're looking for:

• Previous experience in an Executive Assistant or high-level admin role

• Strong organisational and communication skills

• A proactive mindset and calm approach under pressure

• Confidence using Microsoft Office and other admin tools

• Discretion and sound judgment when dealing with confidential matters

Why you'll love working with us

At TGE, we value our people. You'll be joining a supportive, down-to-earth team where your contribution is recognised and your voice matters. We offer:

• The chance to work closely with two influential and inspiring leaders

• A collaborative, people-first culture

• Opportunities to learn, grow, and make a real impact

• A company that's moving forward — with purpose

Sound like you?

If you're ready for your next challenge and want to be part of a team that values trust, accountability, and doing things differently, we'd love to hear from you.

About Team Global Express

Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We're not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit https://teamglobalexp.com/.

Why TGE

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

What we offer

• Competitive salary above industry standards

• Upskilling, training, mentoring and more to support your career development journey

• Fun and practical employee perks and discounts

• Flexible work, including work from home

• Inclusive parental leave policy that supports all parents & carers

• Peer recognition awards acknowledge when you go above and beyond.

An inclusive workplace, works for everyone

We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

Our recruitment process

Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre-employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug & alcohol screening.

Other things to note

• When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process.

• During the recruitment process, please keep an eye on your junk emails and spam folders for updates.

• TGE is listed as one of LinkedIn's Top Companies of 2023 and 2024 in Australia.

Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the Team Global Express team will be there to support your growth.

Please consider applying even if you don't meet 100% of what's outlined

Key Responsibilities

• Managing calendars and travel arrangements
• Acting as a point of contact
• Preparing agendas and meeting minutes

Key Strengths

• Organisational skills
• Communication skills
• Proactive mindset
• Microsoft Office proficiency
• Discretion
• Process improvement

Why Team Global Express is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that's right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with Team Global Express not with Hatch.

---