Office Manager

2 days ago

Bayswater, Australia VD Tech Engineering Full time

Office Manager

Company Overview
VD TECH Engineering Pty Ltd is a machining workshop specialising in the manufacture of drilling rig components, oil & gas prototypes, and provision of breakdown/repair services. We require an experienced Office Manager to oversee and control all administrative and operational functions of our growing business.

Role Purpose
The Office Manager will organise, direct, and coordinate office services, resources, and personnel to ensure the effective and compliant operation of the company. This position requires leadership in supervising administrative staff, implementing office systems, and supporting the Directors and project teams in strategic planning and delivery.

Key Responsibilities
· Contribute to the planning, development and review of office services, setting priorities and performance standards in line with business needs.
· Supervise, allocate and monitor the work of administrative staff, including recruitment, onboarding, training, and performance management.
· Manage the allocation of office resources, budgets, equipment, and space to ensure efficient utilisation.
· Oversee records management, payroll, accounts, and compliance documentation in line with legislative and company requirements.
· Liaise with directors, engineers, HR, and external professionals to coordinate office operations and resolve issues.
· Ensure compliance with workplace health & safety (WHS), industrial relations, and other regulatory requirements.
· Develop and maintain administrative systems and procedures including document control, client management systems, and reporting processes.
· Prepare reports, policies, correspondence, and business documentation for senior management and external stakeholders.
· Oversee office procurement, supplier contracts, and service agreements, ensuring continuity of office services.
· Support directors in strategic business planning, organisational development, and continuous improvement initiatives.

Key Requirements
· Minimum 5 years’ experience in an office management or senior administrative role.
· Demonstrated experience in supervising staff and managing office operations at a managerial level.
· Strong understanding of compliance frameworks, financial administration, and HR procedures.
· Excellent leadership, communication, and organisational skills.
· Ability to work independently, exercise judgment, and contribute to business planning.

Remuneration
Salary will be based on skills and experience. This is a full-time permanent position, 38 hours per week, located at Bayswater, WA.

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