Property Services Coordinator

Project/Position Introduction

Overview

The Property Services Coordinator supports the Facilities and Contracts Manager in coordinating and managing day-to-day facilities services across the company's portfolio, ensuring the effective delivery of maintenance, cleaning, security, and other essential building services. This role includes providing support for site sourcing activities related to leasing and room hires and assisting with site set-ups and closures.

The position focuses on maintaining high standards of facility operations while ensuring compliance with company policies, workplace health and safety requirements, and service level agreements. The coordinator possesses strong working knowledge of Facilities management and WHS compliance matters in regional, remote, and community environments, understanding the unique challenges and requirements of managing facilities in these locations, including logistics coordination, local supplier relationships,infrastructure limitations, and community engagement considerations.

What will you be doing?

- Coordinate and oversee the delivery of facilities services including cleaning, security, maintenance, and other contracted services
- Provide assistance for facility services related matters to clients and staff by either face to face, email, phone or other approved methods to ensure Facilities are meeting MAX and client expectations
- Perform property and asset assessments to ensure Facility related WH&S and other identified risks throughout the organisation are consulted and mitigated
- Conduct regular site inspections to ensure facility standards and compliance are maintained and adhered to
- Assist in sourcing of new property locations and with the set up and closure of sites
- Coordinate and manage site relocations, ensuring minimal disruption to operations
- Oversee make good activities to ensure sites are returned to required standards as per lease agreements
- Maintain and manage a comprehensive Facilities Compliance Schedule for all preventative maintenance and compliance activities across the portfolio
- in colloboration with the Facilities and contracts Manager, manage and administer the facilities help desk system, ensuring timely response to and resolution of facilities related requests and issues
- Monitor contractor performance against service level agreements and maintain quality standards
- Coordinate scheduled maintenance programs and track completion of preventative maintenance tasks
- Manage facilities related inventory including furniture, equipment and supplies
- Maintain accurate records of all facilities service's activities, contracts, and compliance documentation
- Process facilities related invoices and maintain budget tracking records
- Assist in the development and implementation of facilities procedures and protocols

About you

- Experience in facilities or property management or similar field
- Demonstrated contractor management and service delivery oversight
- Ability to read and interpret commercial leases and manage service level agreements
- Proficiency in facilities management software systems
- Experience with processing invoices and financial record maintenance
- Solid understanding of core building systems and Codes
- Trade Background or Relevant qualification in Property/Facilities Management, WHS, or related Business field
- Fire Safety Advisor Certification
- General Safety Induction Card (white card) and WHS certification IV (preferred)
- First Aid Certification (preferred)
- Class C Driving licence
- Be able to obtain a mygov ID
- Hold or have the ability to obtain a current Police Clearance and Working with Children Check

More than just a salary

- "Purple Perks" Discounts from a large number of well-known retail /travel and adventure companies for MAX Staff
- EAP Program available for yourself and family members
- Opportunity to grow and develop through training and leadership support
- 5 weeks annual leave after 3 years service
- Cash out of purchase annual leave to suit your needs
- Access to long service leave after 5 years' service
- Gender neutral paid parental leave of 12 weeks
- Superannuation contributions paid for women during the first 12 weeks of any unpaid parental leave
- Extensive leave provisions including domestic, community service and study leave
- Education assistance and study leave.

Next steps - APPLY NOW

If you require an adjustment to the recruitment process for reasons of equal opportunity, please call a member of our Recruitment Team on07 3727 1306or emailmax.recruit@maxsolutions.com.aubefore you submit your application.

We embrace Diversity and Inclusion

We are proud to hold the Workplace Gender Equality Agency (WGEA) Employer of Choice Citation and be a recognised Disability Confident Company.

At MAX, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We strongly encourage people withdisability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally and linguistically diverse backgroundsto apply.

We adhere to the National Principles for Child Safety and require all team members to be committed to child safety and well-being. Our induction and training will provide you with these principles, including having an understanding of children's developmental needs and culturally safe practices.

PD - Property Services Coordinator

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