Poultry Administration Support

3 weeks ago

Ballarat, Australia McLean Farms Full time

Proudly owned by Australian Farmers
With a legacy spanning over 74 years, McLean Farms has made a lasting impact across the local community, the Australian egg industry, and the broader national food sector. For over three generations, we have remained committed to ethical and sustainable farming practices.

We are seeking a proactive Poultry Administration Support to join our team based in Bagshot, Victoria. Reporting to the Poultry Manager, you’ll play a key role in keeping operations running smoothly by coordinating daily tasks, managing confidential documents, and ensuring clear communication with stakeholders. This is a great opportunity for someone organised and detail-oriented who enjoys supporting others and streamlining processes.

This is a full-time position, Monday to Friday, with flexibility available to accommodate school hours if needed.

At McLean Farms our core values guide everything we do:

- We Care– We nurture our people, animals, environment, workplace, and community

- We Are One Team– We work together towards a common goal in a respectful and effective manner

- We Aim for Excellence– We strive to improve continuously

- We Find a Way– We work together to find solutions to every challenge
- We Do the Right Thing– We make decisions and choose behaviours knowing what is right and what is wrong

Key Responsibilities:

- Provide administrative support including calendar management, scheduling, travel, and task coordination.
- Act as the first point of contact for the Poultry Manager with internal and external stakeholders.
- Prepare and manage correspondence, reports, presentations, and confidential documents.
- Plan, schedule, and coordinate meetings, conferences, and events, including agendas and minutes.
- Assist with poultry bird movements, ensuring compliance with biosecurity and welfare standards.
- Support the review and implementation of Standard Operating Procedures (SOPs).
- Identify and implement opportunities for process improvement and efficiency.
- Collaborate with the poultry team to streamline operations and support business objectives.

What You’ll Bring:

- 3–5 years’ experience in an administrative or coordination role (agriculture background desirable).
- Strong organisational and time management skills, with the ability to prioritise and meet deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High attention to detail, problem-solving skills, and the ability to work both independently and in a team.
- Professionalism and discretion when handling confidential information.
- Ability to engage effectively with stakeholders at all levels.

What We Offer:

- Supportive team culture in a family-owned business
- Variety in your role – every day is different
- Opportunity to learn and grow your skills on the job
- Be part of a business proudly owned and operated by Australian farmers

To learn more about McLean Farms and what we do, please visit our website:www.mcleanfarms.au.

Applicants must be legally entitled to work in Australia to apply.

Only shortlisted candidates will be contacted.

You must not have any birds, pigs or poultry at home, and you must not regularly come into contact with birds, pigs or poultry in order to work at McLean Farms.

Please ensure that you have read the Bio-Security Document on the right-hand side.

To proceed with employment shortlisted candidates will be required to attend a Pre-employment functional assessment and Drug and Alcohol testing.

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