Executive Assistant

2 weeks ago

Townsville, Australia ClearCompany Full time

Overview

Where you will be working… We have an exciting contract opportunity for a highly experienced, and confident Executive Assistant. This role will work closely with 2 busy C-level leaders within our organisation. You will provide high level support with day-to-day business acumen & ensure you are assisting them to achieve operational & strategic business outcomes.

No two days are the same and if you thrive in a fast-paced environment where you are empowered to take ownership & drive an outcome this could be an exciting opportunity for you.

What you’ll be doing

What you’ll be doing… Supporting this busy c-suite level executive, your key responsibilities will include:

- Working closely with your executive to understand their role in the business and how you can assist them.
- Effectively managing your executive’s diary and negotiating a complex changing schedule
- Conducting minute taking in stakeholder meetings and facilitating actions to completion
- Coordinating travel arrangements and expense claims including international travel
- Acting as a liaison between Senior Leaders and the business by relaying instructions, information and following commitments through to completion
- Creating reports and presentations through in-depth data gathering and process management
- Undertaking special projects and ad-hoc administrative duties as required
- Acting as a culture advocate for the team, role modelling the companies values

Do you have what it takes

- You embrace technology to maximize efficiency and accuracy in managing your desk.
- Confident, with the ability to think on your feet and predict issues before they arise
- Proactive and resourceful, you will find opportunities, propose solutions, and drive execution
- Excellent diary management skills, happy to take ownership of your leaders’ diary & help set expectations.
- Excellent communication skills with the ability to manage up and liaise at all levels Empowered to make fact-based decisions and leverage your intuition when required
- Resilience, with an ability to thrive in a high pressure, fast-paced environment
- Strong time management skills and attention to detail
- Ability to maintain and respect confidentiality Ability to hit the ground running

What’s in it for you

- Competitive remuneration package
- Industry leading employee share plan
- Free onsite Gym
- Additional 2.5 days of leave per year dedicated to volunteering at charity of your choice
- Free breakfast and coffee on-site

Don’t hesitate - apply today

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