Executive Assistant

As the Executive Assistant at Wilmar Sugar and Renewables, you will provide important administrative support to the senior leadership team in our Townsville office. Your tasks will include helping to manage calendars, arranging meetings and travel, preparing documents, processing expenses, and assisting with communications. You will also help keep the Townsville office running smoothly every day. Strong organisational skills, attention to detail, and the ability to work well with others will help you succeed in this role and support the leadership team effectively.

The position is based in Townsville, offering a relaxed, tropical lifestyle with over 300 days of sunshine each year. Enjoy easy access to the Great Barrier Reef, Magnetic Island, and national parks, all while living in a vibrant regional city with excellent amenities, career opportunities, and a strong community feel — without the hustle of a big city.

Your Role in Action

• Workplace Health, Safety & Environment: Promote a safe work environment by identifying hazards, following safety procedures, using PPE, and reporting any incidents or environmental risks.
• Continuous Improvement & Change Management: Support and participate in initiatives to improve processes and manage change effectively.
• Executive & Administrative Support: Provide high-level administrative support to the leadership team, including preparing documents, coordinating meetings, and maintaining confidentiality.
• Travel & Expense Coordination: Organise travel and manage expense claims for the leadership team, Group Technical Coordinator, and their teams.
• Time & Task Management: Prioritise tasks, plan workloads, and meet deadlines to deliver efficient support.
• Communication & Correspondence: Handle incoming and outgoing communications, drafting and sending professional correspondence on behalf of the leadership team.
• Confidentiality & Records Management: Keep accurate records and ensure sensitive information is handled confidentially.
• Professionalism & Stakeholder Engagement: Represent the leadership team professionally and build positive relationships with internal and external stakeholders.

Your Winning Combination

Our ideal candidate will have 1-3 years of experience in an administrative or Executive Assistant role and is looking to take the next step in their career within a corporate environment. They will be professional, organised, and confident in supporting senior leaders, with a solid understanding of administrative processes and a proactive approach to their work. Formal qualifications are not required — we're looking for someone with the right attitude, experience, and potential to grow.

What Wilmar will offer you

At Wilmar, you'll be embraced as a valued member of our team, appreciated for your unique contributions. We offer competitive pay and benefits, including additional leave and superannuation entitlements and exclusive partner discounts. Our emphasis on safety and innovation creates a supportive work environment where you can thrive.

How to Apply

If you think that you are the perfect fit for this role, we invite you to apply online via Wilmar Careers before midnight on 12 October 2025. Got questions or need a helping hand with your application? Our friendly People & Culture Team is just a call away at We look forward to receiving your application.

About Wilmar Sugar & Renewables

Wilmar Sugar and Renewables is Australia's largest manufacturer and exporter of raw sugar, and among the top 10 producers globally.

We own and operate eight sugar factories across the Herbert, Burdekin, Proserpine and Sarina regions and employ more than 2,000 people during the annual sugar production season.

We are one of Australia's largest generators of renewable electricity from biomass and one of only two bioethanol producers in Australia. We are also the largest sugarcane grower in Australia and a leading supplier of sustainable liquid fertiliser and stockfeed products.

Reference #

50361

Posted on

25 Sept 2025

Closes on

12 Oct :55

Location(s)

Townsville

Expertise

Administration

Job level(s)

Entry, Experienced

Work type(s)

Permanent

More details (document)

Business unit

Non seasonal