executive assistant

Join the NK DEVELOPMENTS – Building the Future of Townsville Together.

Now Hiring for immediate start: EXECUTIVE ASSISTANT

Location: Townsville, QLD

Property Development| Civil, Commercial & Residential Construction

Full-time | Long-Term & Ongoing Projects with benefits

Are you ready to elevate your career? At NK DEVELOPMENTS, a proudly privately owned Development, civil and construction company, we're growing—and we want YOU to join our dedicated Townsville team

We offer exciting, long-term projects spanning civil, commercial, and residential sectors. Enjoy job stability, diverse work, and a supportive crew that truly values your expertise and dedication.

We're not just building infrastructure — we're building a legacy. As a proud Townsville-based company, we're deeply invested in the community and committed to creating projects that stand the test of time. When you join us, you're not just an employee — you're part of something bigger.

Long-Term Stability

With a robust pipeline of civil and commercial projects scheduled over the next five years, we offer more than just a job — we offer a future. We're seeking dedicated individuals who value consistency and want to grow with a company that's here to stay.

Supportive Team Culture

Our team is built on mutual respect, collaboration, and recognition. You'll work alongside skilled professionals who appreciate your contributions and celebrate your wins. We believe in creating a workplace where people feel valued, heard, and empowered.

Growth Opportunities

We don't just hire talent — we nurture it. Whether you're looking to upskill, take on leadership roles, or explore new areas of expertise, we provide clear pathways for career progression and personal development.

Qualifications & experience

· Minimum 2 years experience in a previous role with appropriate qualifications

· Manage and organize executive calendars, schedule appointments, coordinate meetings

· Prepare, edit and organize reports, memos and documents for management

· Act as a liaison between management and employees, clients and other external partners.

· Excellent verbal and written communication to handle correspondence and act as a representative

· Ability to handle sensitive and confidential information with the utmost professionalism

· Capability to anticipate needs, resolve issues, and implement improvements to processes.

· Maintain registers for all company insurances, plant, equipment, vehicles, property rates and charges, sales and leasing registers and the like for management

· Prepare and issue minutes, letters and other correspondence from the direction of management

· File and retrieve documents through Cloud Box and Procore document control system and maintain records and manage confidential information with discretion

· Manage fleet of vehicles and machinery including arranging routine servicing, maintenance, registrations, insurances and the like

· Undertake onboarding of new staff to company policies and procedures

· Experience with Construction for understanding of fundamental building terms would be beneficial but not essential

· Enter Purchase Orders in Procore Construction software from directions provided by management

· Match and enter invoices to purchase orders into Procore Software and setup workflow approvals for Management Approval

· Enter and undertake cross matching of purchase ordered items and identify differences for issue to Management

· Ensure end of day time sheets are completed by all staff including daily logs and photos of works completed on Procore – Summarise any staff end of shift who haven't and issue notices

· Ensure invoices are entered and approved for mid month & end of month payment runs

· Maintain filing systems such that all invoices and documents are correctly attached to transactions

· File Emails and documents to Box Drive under project folders and upload drawings including revisions into document control register on Procore & Software

· Maintain supplier and subcontractor tender registers including updating with pricing from quotes received on procore

· Experience Microsoft Office especially excel to update existing status registers for projects

· Excellent verbal, written and interpersonal skills including negotiation skills

· Ability to work independently whilst contributing as a key team member

· Implementation of current quality procedures and QA policy and procedures

· Prepare and issue minutes, letters and other correspondence from the direction of management

· Conduct research, gather and analyze data and assist with special projects as needed

• Proven trade or operational experience
• Strong work ethic and commitment to quality
• Ability to work on multiple tasks concurrently

If you're passionate about construction and want to be part of a company that values your skills, reliability, and dedication — NK Developments wants to hear from you.

Send your resume to:

NK Developments – Building with Integrity. Powered by Experience. Driven by People.