Receptionist & Administration Assistant, City

- Join a supportive, high performing and collaborative, values based organisation
- Full Time (1.0 FTE) Ongoing, at our City campus.

The Receptionist/Administrative Assistant will work as a collaborative member of the City campus administration team. This role will be responsible for ensuring the smooth running of the City Reception on campus by providing high quality administration and reception support and exceptional customer service to our school community.

Main responsibilities:

- Reception duties, including distribution of incoming and outgoing mail and email.
- Efficient and professional management of all parent, staff and student enquiries both via email, phone, myHaileybury and in person.
- Student-related duties, including assisting with attendance records and extensive detailed database management (incl: Yearbook data).
- Complex diary management and room booking coordination.
- Administrative duties, such as:

- printing

- laminating

- data entry

- stationery supply management

- Extra duties as directed by the Head of Campus and Personal Assistant to the Head of Campus.
- Assist with preparation for and delivery of events, including termly Saturday school tour mornings.
- Other duties as directed.

About You:

At Haileybury we are seeking exceptional people. We are looking for a team player who brings the following skills and experience:

- Minimum 3 years in reception or administration, proficient in Microsoft Suite (Office365 knowledge advantageous), with strong attention to detail and excellent verbal, written, and interpersonal communication skills.
- Familiarity with Synergetic is beneficial, along with high-level spelling and grammatical accuracy.
- VCE or equivalent required (tertiary qualifications advantageous)
- Hold or be willing to obtain a First Aid certification.
- Highly organised, with a 'can-do' attitude, capable of multitasking, managing multiple projects, and staying calm under pressure.
- Enthusiastic, conscientious, efficient, and process-driven, with a creative and logical approach to problem-solving.

If this sounds like you, we encourage you to apply to join the team at Haileybury where we aim to create a supportive culture and learning environment that fosters both academic achievement and personal growth for our staff and students.

About Haileybury:

Haileybury’s vision is to be recognised as a great world school. Our mission is to deliver an exceptional educational experience that fosters the growth of each student through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations, empowering students to excel.

Everything we do is centred around the Magenta Principles, striving for and achieving more than expected. Our Principles support and shape this in our daily work:

- Every student matters every day.
- Every staff member matters every day.
- One inclusive community.

Haileybury offers a flexible, diverse and inclusive workforce. We’re focused on embracing change and celebrating and nurturing our people.

Why work for us?

- Ongoing professional and personal development.
- Excellent on-site facilities, grounds and working environment.
- Employee leave benefits such as paid parental leave and additional personal leave.
- Employee Assistance Program (EAP).
- Various financial benefits to employees through discount partnership programs and salary packaging options.

Want to find out more?

To view the position description, please click on the attachment below. For all inquiries, please contact the People and Culture Team via peopleandculture@haileybury.com.au.

To apply, please click on the “Apply Now” button to be redirected to our online recruitment portal.

Applications close; 10:00 am, Monday, 31 March 2025.

Interviews may be conducted prior to the application closing date.

Please note that successful applicants must have the right to work in Australia, National Police Check and Working With Children Check.

Haileybury is committed to the protection and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening, and adhere at all times to the school's Child Safety and Wellbeing policy, (https://www.haileybury.com.au/policies).

Haileybury is an equal opportunity employer. We celebrate diversity and creating an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.

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