Property Administration Assistant

4 weeks ago

City of Melbourne, Australia VMCH Full time

Excellent salary packaging benefits (NFP $15,990)
Support a diverse property portfolio across aged care, disability services, affordable housing, and more
Full Time Permanent opportunity| City location, close to Parliament Station

VMCH is seeking a Property Administration Assistant to join our dedicated Property Business Unit, which manages a diverse portfolio across metropolitan Melbourne and regional Victoria

About the Role

As the Property Administration Assistant, you’ll play a vital role in supporting the smooth operation of our facilities, including aged care, disability services, affordable housing, and more. You will provide administrative support to senior leaders, coordinate communications, and help ensure our properties are maintained to the highest standards.

Key Responsibilities

- Provide daily admin support to the Chief Property Officer, General Manager, and Development Managers
- Coordinate meetings and take accurate minutes
- Support the 1300 helpline and assist with property-related troubleshooting
- Manage work requests in the Asset Management System (PAMS)
- Assist with invoice coding and subcontractor liaison
- Draft resident communications regarding maintenance and outages
- Maintain strong relationships with internal and external stakeholders

About you

- Strong Microsoft Office skills (Word, Excel, Outlook, Teams)
- Excellent communication and customer service skills
- Strong time management and problem-solving abilities
- Ability to manage competing priorities with professionalism

Desirable

- Experience in maintenance or facilities management
- Background in aged care or retirement living
- Familiarity with asset management systems (e.g., PAMS, Linksafe)

Why VMCH?

At VMCH, we’re committed to creating environments that support the wellbeing of our residents, clients, and staff. You’ll be part of a values-driven organisation that offers:

Maxxia Salary Packaging (NFP) – Boost your take-home pay with pre-tax expense options.

Converge EAP & Financial Coaching – Free support for budgeting, debt, and financial goals and 24/7 confidential counselling for personal and work-related

Medibank Offers – Exclusive health insurance deals for VMCH staff.

Specsavers, Endota Spa, Kelly Sports, Europcar – Discounts on eyewear, wellness, kids’ programs, and car hire.

Retailer Catalogue – Wide-ranging discounts for employees and volunteers.

Study Assistance & Platforms – Access to “My Learning” and “The VMCH Way”.

Service Awards – Celebrate milestone years with recognition packs.

Apply Now

If you’re ready to bring your skills and passion to a role that matters, we’d love to hear from you.

Are you a highly organised and proactive administrator with a passion for supporting property operations that make a real difference in people’s lives?

#J-18808-Ljbffr

  • Assistant Property Manager

    1 week ago

    City of Brisbane, Australia Investa Property Group Full time

    We’ve made it our business to understand how people want to live and work today, tomorrow and beyond and as you’d expect, we practise what we preach in our own workplace as well. For more than two decades, Investa has led the way in making positive change in Australia’s workplaces. We’re an Australian diversified real estate company with a...

  • Administration Assistant

    2 weeks ago

    South Melbourne, Victoria, Australia Leedwell Property Full time $45,000 - $60,000 per year

    Embark on a career in commercial property and real estate An outstanding opportunity has become available to join Leedwell as an Administration Assistant supporting our Retail Agency division. This role is full-time permanent role located in our South Melbourne office.Leedwell is a dynamic property business with offices in Melbourne and Adelaide. We...

  • Administration Assistant

    1 day ago

    South Melbourne, Victoria, Australia Leedwell Property Full time

    Embark on a career in commercial property and real estate An outstanding opportunity has become available to join Leedwell as an Administration Assistant supporting our Retail Agency division. This role is full-time permanent role located in our South Melbourne office.Leedwell is a dynamic property business with offices in Melbourne and Adelaide. We...

  • Team Administrator

    5 days ago

    West Melbourne, Australia Samma Property Group Full time

    **The Company**: Samma Real Estate is part of Samma Property Group’s diverse businesses focused on the property industry. As a boutique Real Estate business, Samma Real Estate has built a respected reputation in Melbourne’s residential property market. **The Role**: This full-time role will be responsible for providing administrative support to the...

  • Assistant Property Manager

    7 days ago

    Melbourne, Victoria, Australia Image Property Full time

    Are you a motivated person ready to take the next step in your career?At Image Property, we're on the lookout for a passionate and organised Property Manager to join our dynamic team. You'll be managing a growth portfolio of under 100 properties supported by an incredible administration and field services team so you can focus on what matters...

  • Property Administration Assistant

    7 days ago

    Melbourne, Victoria, Australia VMCH Full time $150,000 - $200,000 per year

    Excellent salary packaging benefits (NFP $15,990)Support a diverse property portfolio across aged care, disability services, affordable housing, and moreFull Time Permanent opportunity| City location, close to Parliament StationVMCH is seeking a Property Administration Assistant to join our dedicated Property Business Unit, which manages a diverse portfolio...

  • Property Administration Assistant

    7 days ago

    Melbourne, Victoria, Australia VMCH Full time $60,000 - $80,000 per year

    Excellent salary packaging benefits (NFP $15,990)Support a diverse property portfolio across aged care, disability services, affordable housing, and moreFull Time Permanent opportunity| City location, close to Parliament StationVMCH is seeking aProperty Administration Assistantto join our dedicated Property Business Unit, which manages a diverse portfolio...

  • Assistant Property Manager

    7 days ago

    Melbourne, Victoria, Australia Frasers Property Full time $60,000 - $90,000 per year

    Help manage a premium portfolio for a leading Australian developerAt Frasers Property Australia, we don't just create buildings; we create belonging and places where people can thrive. We're known for delivering exceptional communities with integrity, innovation, and sustainability at the core.Our Property Management team is central to upholding this...

  • Assistant Property Inspector

    1 day ago

    Melbourne City Centre, Victoria, Australia Aurum Property Solutions Pty Ltd Full time

    Assistant Property Inspector (Casual)Employer: Aurum Property Solutions Pty LtdLocation: Melbourne VICEmployment Type: Casual, Fortnightly PayAbout the RoleAurum Property Solutions is looking for a detail-oriented Assistant Property Inspector to help conduct property inspections and provide accurate reports for our clients. You will use systems such as...

  • Assistant Property Manager

    5 hours ago

    City of Melbourne, Australia Aboriginal Health Council of Western Australia Full time

    About Toll Group At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets,...