Administrator Assistant

We are oOhmedia (pronounced “oh” media).

oOhmedia is the #1 Out of Home company in Australia and New Zealand.

We exist to make public spaces better and brands unmissable, proudly leading the market with innovation, creativity, data and results. Our network plays an important role in the communities they are located, creating engaging environments that inform, entertain and inspire, while connecting brands with audiences at scale.

We are oOhmedia, and we are unmissable.

Join us:

We’re a team driven by creativity, innovation, and a sense of community. We show up every day ready to be bold, brave, and push the boundaries of Out of Home advertising. You’ll work alongside a group of talented individuals across Australia and New Zealand, all of whom are dedicated to raising the bar. If you’re ready to realise your potential and make an impact, join us.

About the opportunity

Do you have a passion for organisation, problem-solving, and keeping operations running smoothly? Do you thrive in fast-paced environments and enjoy being the go-to person for support?

Based at our Noble Park office, this 9 month Maternity Leave position will see you be responsible for providing administrative support to the Victorian Field Operations & Performance Delivery Team:

- First point of contact for internal and external customers (phone, email and face to face)
- Receive, process and report on faults directed to the oOh Media Fault Line in accordance with Commercial Partner SLA’s.
- Oversee day to day facilities duties, including mail, couriers, inbox management, office supplies etc.
- Responsible for managing the end-to-end accounts payable process. This includes, the timely issuing of purchase orders, matching purchase orders with invoices and forwarding invoices to the Accounts Payable team for payment.
- Maintain Fleet Registers – Fuel Cards, E-Tags, Infringements. Ordering of stock/office consumables
- Assist with the fortnightly warehouse poster pick process and adhoc admin tasks when required.
- Liaising with relevant stakeholders to ensure timely completion of tasks.
- Management of Police enquires/correspondence regarding vandalism and associated costs.
- Collaborate with the Maintenance Team regarding electrical fault follow ups.
- Assist the Operations Performance & Delivery Team as required.

Skill and Experience

- Solid experience in administration or project support, ideally in a facilities or operations environment.
- Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Prior experience in accounts payable processes.
- Excellent time management, organisation, and multitasking skills.
- Clear and confident communication skills – both written and verbal.
- A collaborative mindset and a can-do attitude.
- Ability to work under pressure and meet tight deadlines.
- Experience managing suppliers, external partners, or internal service requests is highly desirable.

If you’re curious, ready for a unique challenge, and want to make a real impact, we want to hear from you

At oOh, we celebrate diversity and strive for an inclusive environment. We welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ individuals, and refugees.

To be considered, applicants must be Australian citizens or permanent residents with full working rights in Australia.

Offers of employment are subject to employer-funded pre-employment checks : police, reference, work rights verification, drug and alcohol, and adriver’s licence check

#J-18808-Ljbffr