Legal Administration Assistant
3 weeks ago
About the role We're on the hunt for a dedicated and detail-oriented Legal Administration Assistant to join our vibrant Kemps Petersons Legal team in Melbourne If you're ready for an immediate start in a full-time permanent role, this could be your next career move. Reporting to the Team Leader/Senior Solicitor, you'll play a crucial role in initiating legal proceedings for our Owners Corporation and commercial clients, ensuring accuracy, compliance, and efficiency. Objectives - Kickstart Cases: Open new files, request and source documents from clients, and draft confirmation letters and Solicitor Demand Letters. - Court Coordination: Handle court e-filing, schedule hearing dates for contested matters, and keep track of important deadlines. - Draft Legal Docs: Prepare various initiating action documents, motions, petitions, and proposed orders across multiple jurisdictions. - Client & Court Liaison: Respond to client and court inquiries, manage communications and payout requests from debtors/defendants, and calculate debt settlement amounts by reviewing and interpreting Owners Statements of Accounts (Strata) and client invoices (Commercial). - Communication Pro: Maintain written and verbal communication with clients, defendants, and both internal and external stakeholders. - Manage Cases: Keep case management on track and within KPIs. - Legal Research: Research legal issues as directed by the supervising Solicitor. - Trial Prep: Assist Solicitor in preparing for trials and defended matters. - Admin Support: Provide administrative assistance as needed. About you - Ideally, you have at least 1 year of experience in legal document drafting, debt recovery, data entry, and administrative processes. However, a positive attitude and eagerness to learn can set you apart - Client Service Champion: You're known for delivering outstanding client service and possess excellent communication skills, both written and verbal. - Organised & Efficient: Excellent time management and organisational skills are essential for this fast‑paced, high‑volume role. - Tech‑Savvy: Proficiency in MS Suite programs is a must. - Eager Learner: You're enthusiastic about expanding your knowledge and skills across multiple jurisdictions. - Professional & Compassionate: You handle clients and third parties with professionalism and sensitivity. - Detail‑Oriented: You have a sharp eye for detail and accuracy. - Team Player: If you aspire to be the "glue" for our team and are a genuinely nice person who’s always willing to step up when needed, we want to hear from you What’s in it for you - Flexibility: Balance work and life with 50/50 hybrid options. - Challenge: Work across varied insurance cases that build knowledge and confidence. - Belonging: Join a close‑knit collaborative team that celebrates successes. - Giving Back: Contribute to a company that helps protect communities and supports local causes through PICA’s community partnerships and giving back programs. - PICA Perks: Discounts and wellbeing programs that support life inside and outside of work. Who is PICA Group We’re Australia’s leading strata and property services provider, with a trusted network of specialists in strata and facilities management, property development, debt recovery and legal services. For more than 70 years, we’ve enhanced community living by caring for one of our customers’ most valuable assets, their home. Everything we do is guided by our values: Say is Straight | Collaborate | Simplicity | Focus on Solutions | Delight the Customer | Get Things Done #J-18808-Ljbffr
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