Admin Officer

Overview

Admin Officer - Finance, Events and Communications

Role Type Administrative Assistant/Finance Officer

Auburn High School invites you to join a supportive, innovative environment focused on excellence. The school serves a culturally and linguistically diverse student population and has a reputation as a welcoming, high-performing government school with a very high socio-economic profile. The current student population is around 720, with enrolments projected to reach 900 in the next five years. The school offers a Victorian Curriculum-aligned program with specialised pathways, including SEAL, French Bi-National or French Language Immersion, and options for Year 10-12 such as VCE, VM, and the International Baccalaureate Diploma Program. The school also hosts an international student program with over 60 international students contributing to a global perspective.

Teaching teams operate in a collaborative environment guided by the Auburn Learner Quality (ALQ) and Marzano’s GANAG instructional model to support high expectations and inclusive practice. The school is entering an exciting phase with a new strategic plan (2024-2027) to guide program enhancement, staff development, and student outcomes. Our motto, Thinking Beyond, reflects our commitment to exceptional student outcomes and continuous growth.

We invite enthusiastic educators and professionals who share our values and high expectations to join Auburn High School.

Why Auburn High School?

- Core Values: Diversity, Aspiration, Respect, and Excellence (DARE) guide our community.
- Dynamic Programs: English, French, Arts, STEM, Performing Arts, and Sport, with extensive curriculum and extra-curricular opportunities.
- Unique Offerings: The only Victorian government school offering French Specialist bilingual programs, a thriving international student program, and VCE, VM, and International Baccalaureate Diploma Program. Staff may teach across programs to foster innovation and global perspectives.

Collaborative and Innovative Environment

- High Expectations: Teaching teams collaborate using research, data, ALQs, and GANAG.
- Professional Growth: Investment in staff development, collegiality, and collective efficacy to enhance practices and expand career opportunities.

Be Part of Our Exciting Future

We know our students, support and challenge them, and strive to provide a premier path to graduation. We seek educators who share our values, high expectations, and commitment to the school community.

Apply now to be part of Auburn High School's journey to excellence

Selection Criteria

Please address the Selection Criteria in no more than 4-5 pages.

SC1 Demonstrated capacity to work collaboratively with others in a team environment and provide effective support to management and staff.

SC2 Demonstrated high-level communication skills, including oral, written, and interpersonal, to engage effectively with staff, students, and the wider school community.

SC3 Demonstrated organisational and time management skills, with the ability to prioritise tasks, meet deadlines, and coordinate processes such as newsletters and events.

SC4 Demonstrated technical knowledge and expertise in school systems, including CASES21 Finance and Compass.

SC5 Demonstrated commitment to ongoing professional learning and continuous improvement.

Role

The Administration role is based in the main office and reception area and undertakes a variety of support roles under the direction of the Business Manager.

The position requires an enthusiastic person with excellent social and organisational skills who can perform a range of administration functions independently. The successful applicant will be responsible for accounts receivable and events, school communications, and general office duties. You will work in the main office with 3 full-time admin staff.

Responsibilities

Accounts Receivable

- Proficiently use all aspects CASES21 accounts receivable
- Invoice families for school fees, events, excursions, and camps in CASES21 and Compass
- Manage Compasspay and process receipts in CASES21 daily
- Ensure that all cash and EFTPOS are receipted correctly and balanced at the end of each day
- Produce, interpret, and analyse financial reports, including family transaction history and matching transaction reports and family statements
- Process CSEF applications and monitor student funding balances
- Complete Financial Summary/Profit and Loss for camps and excursions and fundraising
- Respond to enquiries from school staff and parents regarding accounts receivable matters

Events

- Support staff with compass events; oversee and approve events, ensuring compliance with relevant policies and procedures
- Oversee and manage events via SAL, ensuring all events are loaded to SAL as required from DE
- Manage and organise activities for the Chase Basketball Academy
- Plan and organise the End of Year staff celebration
- Add school events to Trybooking and manage tickets and relevant reports

Communications

- Website updates and upload photos/info to TV in reception
- Draft, edit, and finalise the yearbook preparation with the principal class
- Draft, edit, and finalise the newsletter for publication three times per term

General Administration

- Provide routine administrative support
- Attend to student enquiries
- Perform reception duties, including screening visitors to the school, answering phones, and liaising with parents
- Provide first aid to students and staff when required
- Enter arrival/departure times for students on Compass
- Perform Compass password resets for parents and students
- Undertake additional duties as requested by the Principal or Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms — culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. The department recognises that creating safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability. Details of workplace adjustment guidelines are available.

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if successful, request a reduced time fraction. Such requests will be negotiated case-by-case and subject to operational requirements.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. The department’s Values are: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. Values complement each school’s own values and underpin behaviours communities expect of Victorian public sector employees. Information on department values is available here.

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on terms and conditions of employment is available on the Department's HR website.

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