Legal Assistant

1 week ago


City of Melbourne, Australia Holman Fenwick Willan LLP Full time

Posted: 24/09/2025

Closing Date: 12/10/2025

Job Type: Permanent - Full Time

Location: Melbourne

Job Category: Support

The Firm

HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 600 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.

In Australia, we have 3 offices in Melbourne, Sydney and Perth and around 210 team members.

The Team

Based in Melbourne, the team is led by two experienced Partners and includes three Senior Associates, one Associate, and one Law Graduate. Known for their collaborative spirit, the team works closely together and prides itself on being approachable, efficient, and supportive. This is a group that values open communication, mutual respect, and a shared commitment to delivering high-quality legal outcomes.

Job Description

The role

This role offers the opportunity to work closely with senior legal professionals on complex and high-profile matters across class actions and insolvency. You will play a key role in supporting billing, matter administration, time recording, and client engagement, while also contributing to the smooth day-to-day operations of the team.

A significant portion of the role involves billing, so confidence working with numbers, strong attention to detail, and familiarity with billing systems are essential. You’ll also collaborate regularly with our Revenue Controller to ensure accurate and timely billing processes.

This is a fast-paced and rewarding role suited to someone who thrives on structure, enjoys working collaboratively, and takes pride in delivering high-quality support.

The key responsibilities in this role include:

Billing & Financial Administration

- Prepare and manage complex billing processes using Elite 3E, including large-scale bills with multiple splits and phases.
- Coordinate a structured billing review cycle involving lawyers and partners, ensuring accuracy and timely finalisation.
- Monitor and follow up on bill distribution post-completion.
- Conduct ongoing review of time entry narrations throughout the month.

Matter & Document Management

- Oversee matter opening and compliance procedures.
- Manage document filing and bundling for court proceedings.
- Prepare transcripts and maintain accurate filing of emails and documents using iManage.
- Support document organisation for partners and occasionally the broader team.

Time Recording Support

- Accurately record time entries for partners, including daily review of calendars and emails to draft narrations.

Email & Diary Management

- Monitor and manage partner inboxes, particularly court-related correspondence.
- Coordinate diary appointments, meetings, and court schedules.
- Ensure partners are well-prepared and informed for all engagements.

Client & Business Development Support

- Organise client-facing events such as lunches, coffees, and boardroom presentations.
- Assist with logistics and presentation materials for larger events.
- Provide support during busy periods such as year-end and holiday seasons.

Team Coordination & Support

- Participate in daily team meetings to stay aligned with priorities and updates.
- Liaise with paralegals regarding office attendance and task allocation.

Desired Skills and Experience

About you

We are looking for a capable Legal Assistant who will ideally bring:

- At least one year experience in a legal assistant role.
- Strong billing experience, including handling complex and high-volume bills with accuracy and attention to detail.
- The ability to work proactively and autonomously, while also contributing to team goals.
- Excellent organisational skills, with the ability to manage competing priorities and meet deadlines.
- Advanced document management skills, including bundling, transcript preparation, and electronic filing systems.
- Proficiency in time recording and diary management, with a proactive approach to supporting partner schedules and inboxes.
- Strong communication and interpersonal skills, with the ability to liaise confidently with individuals on all levels.
- A customer service mindset, with experience in coordinating client meetings and presentations considered a plus.
- A preference for being present in the office five days a week to provide hands-on support and foster team connection.
- A collaborative mindset and willingness to contribute to the success of the wider HFW team

What/'s in it for you?

If you're eager to join a friendly team in a positive environment, this opportunity could be ideal for you. As well as a friendly, down-to-earth group of colleagues, we offer the following benefits:

- Market-competitive remuneration package, employee referral incentives, and life and salary continuance insurance
- Health & Wellbeing initiatives, such as annual flu vaccinations, access to the Employee Assistance Program, free subscriptions to wellbeing apps, and subsidised sporting activities
- An active employee-led Social Committee, organising regular events in all our offices
- The ability to purchase additional annual leave and access our Paid Parental Leave (26 weeks)
- Beautiful offices in the CBD with excellent end-of-trip facilities
- A welcoming, supportive, and collaborative work environment

What's next?

If this sounds like an opportunity for you, apply online with your CV and a brief cover letter outlining why you are interested in this role. We would love to hear from you

#J-18808-Ljbffr


  • Legal Assistant

    2 weeks ago


    City of Melbourne, Australia Legal People Full time

    Ideal role for a career Legal Assistant with an attractive remuneration package. Flexible and hybrid work options are available in a close-knit, friendly, and approachable team. About the role This Legal Assistant role sits within the Compulsory Acquisitions team in a growing Property Law practice. Supporting a Principal Lawyer, Associate, and Junior...

  • Legal Assistant

    2 weeks ago


    Melbourne City Centre, Australia Victoria Legal Aid Full time

    Maximum term position up to 12 months - Salary range: $62,123 - $76,425 plus super plus salary packaging - Up to $15,900 in salary packaging and hybrid WFH & office model About the role Victoria Legal Aid (VLA) is seeking a dedicated Legal Assistant to provide administrative support to our Family, Youth and Children's Law (FYCL) team. As a Legal Assistant,...

  • Legal Assistant

    2 weeks ago


    Melbourne, Victoria, Australia Legal People Full time $60,000 - $90,000 per year

    Our client is a leading mid-tier Law Firm in the CBD offering legal services across a range of practice areas to a diverse range of clients. They value their staff and foster a social, friendly and teamworking atmosphere.About the role...As the "right hand" to a delightful Partner you'll be primarily responsible for  ensuring their busy Insurance Litigation...

  • Legal Assistant

    2 weeks ago


    Melbourne, Victoria, Australia Legal People Full time $60,000 - $90,000 per year

    It's all about you.... Great opportunity to join highly regarded, reputable mid tier law firm, who are known for their 'down to earth' culture and for taking a creative, fresh approach to legal practice, always seeking new innovative ways to deliver superior outcomes to their clients. They are now looking for an experienced Legal Assistant to to join their...


  • Melbourne, Australia Legal People Full time

    Support a Managing Principal - Highly regarded boutique law firm - Range of employee benefits & fantastic salary on offer **It's all about you...** Exceptional opportunity for a talented Executive Assistant to consolidate their career in an established and successful professional services firm recognised for its services and positive team culture...

  • Legal Assistant

    4 days ago


    Melbourne City Centre, Australia Victoria Legal Aid Full time

    Multiple full time ongoing positions - Salary range: $62,123 - $76,425 plus super plus salary packaging - Up to $15,900 in salary packaging and hybrid WFH & office model About the roleBased at our Melbourne office, you will play an important role in supporting the delivery of our client services. You will triage client queries at court and in the office, as...

  • Legal Assistant

    6 days ago


    Melbourne, Australia Legal People Full time

    Use your initiative and "run the show" - Friendly, down to earth and supportive team culture - Progressive CBD Law Firm. **About the firm...** Our client is a progressive, highly respected and growing Melbourne law firm and there is no better time than now for an experienced and talented Legal Assistant to take up this exciting career opportunity. **It's all...


  • Melbourne, Victoria, Australia Legal People Full time $104,000 - $130,878 per year

    About the role This is a fantastic opportunity for an enthusiastic and motivated individual to kick-start their career as a Legal Administration Assistant with a highly regarded family law firm. In this role, you'll provide administrative support to a team of Solicitors and Paralegals, assist with Reception duties, and benefit from ongoing training,...

  • Legal Assistant

    2 weeks ago


    Melbourne, Australia Legal People Full time

    Time for a change? - Great CBD location - state of the art offices! - Great perks and hybrid work arrangements on offer **It's all about you...** This is the perfect time for a self-motivated and highly organised Legal Assistant to join a well-established and highly regarded mid tier law firm. At last you'll be able to utilise **your top secretarial...

  • Legal Assistant

    2 weeks ago


    Melbourne, Australia Legal People Full time

    Suits a highly experienced legal secretary who enjoys being 'hands on' - Enjoy variety in your day supporting Partners & Solicitors - Highly regarded law firm with fantastic team culture| Excellent career prospects **It's all about you....** Outstanding opportunity for a self-motivated Senior level Legal Assistant to join a leading mid tier law firm's...