Administrative Assistant

Overview Department of Health Community, Mental Health & Wellbeing CMHW - MH & Statewide Services Applications must be submitted by Sunday 9 November, 2025 11:55 PM Sunday 9 November, 2025 11:55 PM AEST Award/Classification Health and Human Services (Tasmanian State Service) Award, General Stream, Band 2 Employment type Permanent, part-time Region North Location 52 Frankland St, Launceston Supports admin tasks in Health Tasmania, incl. reception, records, appointments & comms in OCRO or community health teams. The Team The Administrative Assistant is part of a collaborative and client-focused team within the Department of Health Tasmania, often working in units such as the Office of the Chief Risk Officer (OCRO) or community health centres. The team supports a wide range of administrative functions that are essential to the smooth operation of Tasmania’s public health services. This includes managing reception duties, coordinating appointments, maintaining records, and supporting internal communications. The Role As part of a multi-disciplinary team delivering high quality mental health services in accordance with the Mental Health Services Strategic Plan, Mental Health Service principles, National Mental Health Standards, Agency policy, legal requirements and relevant professional competencies, the Administrative Assistant: Provides day to day administrative support to a designated team/unit within Mental Health North. Contributes towards optimal administrative and business support processes. You will need to - Provide telephone and reception services, assist with client outpatient bookings, and ensure the prompt, sensitive and confidential handling of enquiries and routine matters. - Manage and maintain medical and general filing and information systems in a timely and proficient manner, including updating of client details on the computer system. - Undertake coding, entry and dissemination of accounts, generating purchase orders, and maintaining service unit petty cash, ensuring accurate storage, access and usage. Note: Please refer to the Statement of Duties for all the selection criteria of this position to address in your application. Details of appointment Permanent part time, day worker position, working 30.4 hours per fortnight, commencing as soon as possible. Hours are negotiable with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies. Salary $66,049 to $70,993 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount. Salary range is in accordance with Public Sector Unions Wages Agreement 2022. Salary Packaging You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible. Benefits available to eligible candidates - A range of leave entitlements, including study leave and Professional Development Support. - Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family. More information about our Employee Benefits can be found here Successful applicants will be required to meet the essential criteria. Current Tasmanian Working with Children Registration (CAMHS–N positions only). Registration/licences that are essential requirements of this role must remain current and valid at all times whilst employed in this role and the status of these may be checked at any time during employment. It is the employee’s responsibility to ensure that registration/licences remain current and to advise the Employer if their circumstances change. This includes notifying the Employer if a registration/licence is revoked, cancelled or has its conditions altered. Applicants should note the following criteria are desirable: - Current Driver’s Licence. - Completion or working towards Certificate III in Business Administration. Note: Please refer to the Application Guide for more information of pre-employment check. Documents Download the Statement of Duties and any Associated Documents We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance. Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered. You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required. Applications from Recruitment agencies will not be accepted for this role For more information Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy. Name:Jacqueline Brown Position:Team Leader - Adult and Older Persons Community Mental Health Services Phone number: (03)6777 4985 Email address:jac.brown@ths.tas.gov.au What it is like working at the Department of Health? Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities. Review the Statement of Duties and consider if you meet the requirements. Speak to the Contact Officer if you have any questions. 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