Site Administrator
3 weeks ago
Overview
Boart Longyear has been a leading provider of drilling products and services to the global minerals industry for over 130 years. As the industry’s only integrated drilling services and products provider, we combine engineering excellence, global manufacturing facilities and the most experienced drilling services group in the industry.
Based at one of our client mine sites in WA, this position will provide support to the operations in Drilling Services on all administrative tasks. On a 4 day on 3 day off roster, the successful candidate will drive the administrative logistics around new starters and current staff on mobilizations and administrative duties.
Responsibilities
- Travel coordination, including booking of site travel requirements for field employees and being the main point of contact for all emergency travel for WA site personnel.
- Site access coordination, including booking medicals and NPCs, flights and accommodation.
- General administrative tasks, such as expense claims and Amex/Visa reconciliation, raising and processing POs and invoices, filing and database maintenance.
- Retrieve daily diary notes for the rigs and export data into the client’s Daily Activity Report (DAR) template.
- Be the first point of contact for the majority of situations with crew and pass information to management as required.
- Work closely with the client regarding all certs, training, ATW, EHS, inductions, and compliance.
- Monitor and manage Training Matrix to ensure everyone is competent.
- Collaborate with supervisors in the management of crews.
Qualifications
- 3+ years administration experience.
- FIFO experience desirable.
- Experience with travel booking systems.
- Understanding of working across multiple sites (desirable).
- Experience in high-paced, complex business environments.
- High level of computer aptitude including MS Office suites.
- Strong commitment to cost control/cost management.
- Excellent written and oral communication skills.
Safety and Diversity
Safety and a zero harm culture is a core part of our business. To ensure the safety of all employees, successful candidates will need to meet the essential requirements of a pre-employment medical.
As part of our commitment to create a diverse and inclusive workplace, Boart Longyear seeks to have a diverse candidate shortlist for this vacancy. Applicants are strongly encouraged from experienced women and men, people with disabilities, and indigenous and ethnically diverse candidates.
How to apply
To express your interest in this role, apply via the link.
Auto req ID: 16155BR
Job Code: 190001 Administrative Assistant 1.09.Administrative
Company: Drilling Services
Business Line: Minerals and Energy
Function: Drilling Services
Region (Business Group): APAC
Country: Australia
State/Province: Western Australia
City: Perth
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