Project Document Controller

Overview

Globally, energy markets are in transition to a net zero future and the entities within these markets are transforming their underlying business models to ensure that they stay relevant, sustainable and profitable. As one of Australia’s largest energy providers, we are proud of our purpose to lead and accelerate the clean energy transformation for all.

Our ability to deliver on this Purpose will be dependent on our people. Our Energy Projects team leads the development and delivery of a diverse portfolio of power generation initiatives that are shaping Australia’s energy future. From modernising coal and gas-fired plants to pioneering cutting-edge technologies like pumped hydro, wind, and large-scale solar, we’re driving the transition to cleaner, more reliable energy. With the capability to self-manage projects or collaborate with leading engineering, procurement, and construction partners, the team plays a vital role in bringing complex energy solutions to life.

Project Document Controller (18 Month FTC)

As a Project Document Controller, you’ll play a key role in ensuring the success of our energy projects by managing critical documentation with accuracy and efficiency. You’ll be responsible for coordinating internal and external document workflows, ensuring alignment with project specifications, schedules, and governance standards. Your work will directly support the timely delivery of major energy initiatives from solar and wind to pumped hydro and gas revamps.

In addition to day-to-day document control, you’ll help shape the document management strategy for the Energy Projects team, acting as a system administrator and contributing to the ongoing development and refinement of our processes. This is a fantastic opportunity for someone who thrives on structure, detail, and collaboration, and who wants to be part of a team driving Australia’s energy transformation.

Responsibilities

- Assist with defining and setting the document management strategy in terms of system roadmap, process and training for the Energy Projects group

- Ensure incoming and outgoing project documentation is clearly identifiable prior to distribution

- Provides assurance to ensure the documents/drawings are in accordance with the Energy Projects Document Process

- Ensure any comments arising from reviews are collated, recorded, and disseminated accordingly and closed out in subsequent document revisions

- Manage the document review process and ensure it meets the agreed project schedule/objectives

- Developing efficient document control processes, challenge and update these processes accordingly

- Establish working relationships with stakeholders and ensure they adhere to the document control processes and provide documentation in the appropriate manner and formats

- Administer access to the Document Management Platform(s)

How you can support the Clean Energy Transition

To be successful in this opportunity, you will ideally bring the following:

- 10+ Years experience with InEight Document (Team Binder) and/or Aconex document management tools (or similar)

- Solid document controlling experience on projects in comparable industries

- Extensive experience working as part of a project delivery team

- Excellent oral and written skills, superior communications skills with strong attention to detail and demonstrated ability to communicate complex ideas through clear and effective messaging

- Good interpersonal skills working with various stakeholders

- Experience in setting up and administering online document and communications management platforms

- Demonstrated knowledge on document control procedures and the creation of these

Apply

If you share our passion for a clean energy future for all and want to join us #Doing. Not just dreaming, then click the 'Apply’ button.

We’re committed to providing an inclusive culture so our people can bring their whole selves to work and have a sense of belonging. From our PRISM network that creates a positive culture for LGBTI employees to our Reconciliation Action Plan that has commitments to strengthen relationships with Aboriginal and Torres Strait Islander people and organisations, it’s a workplace where everyone’s welcome. We offer;

- Employee discount on your electricity and gas, discounts on major brands and products

- Energise Program - flexible working that is team centric enabling all individuals to agree and succeed together

- Excellent company culture, down-to-earth and friendly organisation - be authentic, bring your whole self to work

- 2 paid recharge days

- State-of-the-art Melbourne office, stunning views only 3-4 minute walk from Southern Cross station

- Onsite Tech Bar

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