Document Controller

We are currently seeking a highly organised and detail-oriented Document Controller to join our Bidding team in Melbourne.

The Document Controller is an important position which is critical to bidding for projects. In this position you will be focused on controlling, monitoring, maintaining and storing of all documentation relevant to each tender. You will be responsible for distribution of all documents to relevant clients and team members in a timely manner.

The Document Controller’s role will be to support the Bidding Team throughout the tender execution by ensuring that the tender information is being managed efficiently and correctly. They will also assist the bidding team by undertaking general administration management.

Please note that regular travel within Australia will be required to work with the national team.

Who we are

We are a pioneering project delivery company. We harness our people’s innovative thinking through engineering and construction solutions that deliver a sustainable future today.

We deliver high performing assets for the energy, resources and infrastructure industries underpinned by a dedication to innovation, sustainability and getting the job done safely and efficiently.

Our diverse workforce of over 1,000 people across Australia and Asia Pacific is committed to providing exceptional solutions that benefit our business, clients, and communities. Together with our parent company, Webuild, we are delivering some of Australia’s largest projects.

Who you are

Courageous. Innovative. Passionate. Creative. These are just a few words that describe you. Your focus will include:

- Accurately distribute, respond, and record all correspondence using SharePoint.
- Upload/download key documents from the Clients chosen system (Ansarada) and upload into the SharePoint and share with the team in a timely manner.
- Support the team with all maintenance and control of tender documentation.
- Assist the team with any SharePoint queries.
- Give correct access to SharePoint for team members, as advised by the Document Control Manager or Bid Manager.
- Maintain an RFI spreadsheet of all outgoing RFIs to the Client and incoming responses from the Client.
- Weekly RFI report to go to all team members.
- Assisting with the creation of BlueBeam sessions.
- Uploading of TANs for review into BlueBeam and setting expiry dates.
- Maintaining the TAN Register
- Closing out of TANs and issuing reviewed documentation to the Design team.
- Ensuring the Confidentiality Deed is signed by ALL persons prior to having access to SharePoint.
- Storing Confidentiality Deeds in SharePoint.
- Ensure the smooth flow of information and documents.
- Effectively manage your time to meet multiple deadlines.
- Ensure documents are stored in a confidential and secure environment.
- Assist Bid Manager with Ad-hoc and periodic internal and external reporting requirements.

Required Skills, Knowledge and Experience:

- 3+ years’ experience working as a Document Controller in the Construction, Engineering or Design industry.
- Demonstrated experience in information management, ideally in a large tender/project environment.
- Demonstrated ability using SharePoint and Bluebeam Revu (preferred).

Our benefits

We have created an environment that brings out the best in our people. Clough’s people enjoy industry leading benefits such as:
Flexible and remote work options to manage work and lifestyle commitments.

Exposure to a range of iconic projects and industries.

Ongoing training for career progression.

Industry leading paid parental leave program from the day you join.

Excellent end of trip facilities and free gym onsite.

Mental health and wellbeing programs.

Employee assistance program for employees and their families.

Special offers on private health insurance, salary packaging, banking, travel, groceries and more.

Salary continuance insurance (criteria applies).

A supportive team culture and environment.

We’re building a diverse workforce

At Clough, we are committed to building a workforce that reflects the communities in which we work and live, fostering an inclusive environment that accepts every person, embraces their strengths and differences, and provides opportunities for all to achieve their full potential.

We are a certified Employer of Choice for Gender Equality by WGEA, a WORK180 Endorsed Employer for All Women, a signatory of the Veterans’ Employment Commitment, a partner of Pride in Diversity as LGBTQIA+ allies, and an active member of CEOs for Gender Equity and Champions for Change Coalition.

Please note: Clough reserves the right to commence the shortlisting process for this role immediately and the right to remove the advertisement before the closing date. Agency submissions will not be considered for this position.

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