Sales Administration Coordinator

Marshall White, a prominent name in Melbourne’s premium real estate market, offers a unique opportunity for a Sales Administration Coordinator to support a highly successful sales team.

With nine offices across some of Melbourne’s most prestigious suburbs – including Stonnington, Boroondara, Port Phillip, Bayside, Manningham, and the Mornington Peninsula – Marshall White is a recognised leader in Residential Sales, Project Marketing, and Property Management.

Our unwavering commitment to excellence, innovation, and client service has earned us a reputation as one of the most trusted and respected brands in luxury real estate. These achievements are grounded in our core values: Integrity, Teamwork, Professionalism.

About the Role

This is an exciting opportunity for a detail-oriented and proactive professional to contribute to the seamless operation of our marketing efforts. As a Sales Administration Coordinator, you will work closely with our high-performing sales team, ensuring that both administrative tasks and marketing campaigns are executed flawlessly. You will be at the core of our operations, helping to drive the success of our premium property portfolio. This position will be 3-4 days per week, or could possibly extend to assisting at inspections on Saturdays for the right candidate should they have interest in a career in sales.

Key Responsibilities

- Coordinate all campaign advertising efforts, ensuring alignment with brand guidelines across both print and digital platforms
- Assist in the management of advertising schedules and budgets to ensure all campaigns run on time and within financial parameters
- Compile detailed market and suburb reports to support marketing efforts and client presentations
- Prepare comprehensive pre-listing kits and listing presentations, showcasing properties to the highest standard
- Assemble inspection packs and contribute to ad-hoc marketing and administrative tasks as required
- Ensure smooth collaboration between teams to deliver a seamless experience for both clients and colleagues

Key Qualifications, Skills & Experience

- Proven experience in real estate administration, with a strong understanding of real estate marketing campaigns
- Exceptional attention to detail and proficiency with Microsoft Office applications
- Strong organisational and communication skills with the ability to multitask in a fast-paced environment
- A proactive can-do attitude and commitment to delivering high-quality service and support
- Experience with Box + Dice is an advantage but not essential
- A professional, enthusiastic approach with a passion for real estate and a desire to contribute to a leading agency’s success

Why Join Marshall White?

At Marshall White, we offer more than just a job – we provide an opportunity to thrive within a prestigious, dynamic company that values innovation and excellence. You will have the chance to work alongside industry leaders in a culture that fosters growth, collaboration, and exceptional service. With competitive salary packages, professional development opportunities, and a commitment to employee well-being, Marshall White provides an environment where careers are nurtured, and success is celebrated.

Benefits Include

- Mentoring and coaching from leading real estate professionals
- Extensive career development programmes, both internally and externally
- Access to an inclusive, diverse and dynamic workplace where health, well-being, and personal growth are priorities
- A supportive environment focused on collaboration, innovation, and success

Marshall White is an equal opportunity employer, committed to fostering a diverse and inclusive team.

Application Notes

Only candidates who closely match the criteria will be contacted. Applicants must reside in Melbourne and have full working rights.

Recruitment Agencies: We are managing this role internally; there is no need to reach out.

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