Events Executive

* Plan, manage and execute in-person and virtual events, from approved concept (as devised with/by the event manager) to execution onsite.* Remain committed to a continual process of improvement through the application of post event reporting, executing debrief meetings and documentation. Ensure positioning, messaging, goals, deliverables and tactics are achieved for every event.* Lead the engagement, and management of all event suppliers including but not limited too - venue, signage, catering, furniture, AV, entertainment and transport etc).* Curate and maintain detailed event documentation, disseminated to all relevant suppliers and stakeholders.* Deliver a consistent and outstanding brand experience for all events that meets/exceeds stakeholders brief.* Collaborate with the event manager to ideate innovative and creative event solutions ensuring that we continuously look for opportunities to evolve.* Work in partnership with internal stakeholders to set invitee lists, maintain proactive communication on RSVP progress and manage waitlists accordingly.* Work with marketing team to collate (copy and creative) event communications using inhouse marketing campaign software (Customer Insights & Customer Voice), from initial invite through to post event survey.* Contingency planning, management of event contractual requirements and OH&S requirements in accordance with business obligations.* Budget management – work within and too the allocated event budget.* Operational and administration management (nametags, event materials, packages, gift bags, registration lists etc).* Execute event lead activations in Sydney head office under the ‘Gather’ brand – representing days of significance, EXCO end of month connections and other adhoc as required.* Plan, manage and execute workplace events (internal message to an internal audience), working in collaboration with the concierge team to deliver upon these.* Occasional travel required to support the execution of events interstate. (onsite for all events both in Sydney and across Australia).* Support the Events Manager and Head of People in creating and delivering on a vision for our workplaces that brings our culture and values to life, with a focus on continuing to evolve our workplace strategy as business needs and external trends evolve.* Partner with the People team and the Workplace Experience Managers to deliver the CH wellbeing offerings in all state offices.* Plan, manage and execute circa 15 events and workplace experience activations in the first year.* Solidify founding key internal stakeholder and strategic supplier relationships to support the seamless and successful execution of all events and workplace activations.* Working in collaboration to curate a primary workplace experience that fosters a place where our people can connect, create, learn and energise each other.* Proficient user and adopter of internal software programs, to support greater efficiencies in role deliverables.* Alignment to our values* Future focused capabilities including self awareness, resilience, agility and generosity* Creative flair, innovative mindset and collaborative approach* Highly resilient – able to cope with shifting direction, high workload, and a fast-paced environment* Highly organised and methodical, with strong attention to detail* Demonstrate sense of urgency with ability to meet critical deadlines* Confident communicator who proactively engages with stakeholders, an active listener and creative problem solver with ability to present and influence key stakeholders* Knowledge of industry and peers, and take learnings to influence events which differentiate our brand* Deeply accountable and solutions orientated* Gravitas, presence and maturity to lead the Workplace team effectively* 5+ years demonstrated experience in a corporate inhouse events role, agency or multi faceted venue coordinator/manager role* Experience with virtual event and digital event platforms
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