Bookkeeper & Accounts Administrator

Position Profile: Bookkeeper / Accounts Administrator

REPORTS TO – Finance Manager / Operations Manager
OTHER KEY RELATIONSHIPS – Head Office team, Retail and Store Leaders and Retail Assistant Team.

LOCATION - Smith St, Fitzroy

AVAILABILITY – Full Time

PROBATIONARY PERIOD – 6 months

ABOUT US

At Blackhearts, we:

- Put the drinker first, always

- Host with care and creativity

- Lead with curiosity and courage

- And are obsessively resourceful in everything we do

We believe great workplaces are built on human connection, shared purpose, and a commitment to genuine care—for our people as much as our customers. We're more than just a retailer; we’re a community of passionate individuals who create meaningful, memorable experiences in-store and behind the scenes.
At Blackhearts & Sparrows, we are passionate about creating genuine moments of human connection with all our customers and we pay great attention to detail in the curation and ranging of our product to ensure we deliver a memorable experience each and every time. At our core, we are a people-first organisation that values inclusivity and empathy - we care for our people. We pride ourselves on fostering a collaborative, team-focused workplace that promotes an environment of continuous learning and a desire to produce quality work. Blackhearts and Sparrows is a dynamic and growing wine retail business, passionate about sharing exceptional drinks and providing outstanding customer experiences. We value attention to detail, collaboration, and a love for both good wine.

Role Overview

The Accounts Administrator will play a key role in maintaining accurate financial records, supporting day-to-day accounting functions, and ensuring smooth financial operations across the business. This position requires strong organisational skills, accuracy, and the ability to balance multiple priorities in a fast-paced retail environment.

About you

You're an admin gun, having worked with high volume data before, and you get kick out of spreadsheets. You enjoy working with a fast pace but you’re meticulous and always deliver high quality work. And you love exploring the world of beverage - you’re the go-to for all your mates on what to try next.

Key Responsibilities

- Process and reconcile accounts payable and receivable, including supplier invoices and customer payments.
- Manage daily bank reconciliations and cash flow monitoring.
- Maintain accurate financial records in the accounting system
- Support month-end processes, including journal entries and reporting.
- Liaise with suppliers, store managers, and staff regarding financial queries.
- Assist with inventory reconciliation in coordination with the operations team.
- Prepare and maintain accurate financial files, records, and documentation.
- Provide administrative support to the finance and operations teams as required.

Skills & Experience

- Proven experience in bookkeeping, accounts administration, or a similar role.
- Proficiency in accounting software and Microsoft Office/Google Workspace.
- Strong attention to detail and high level of accuracy.
- Good organisational and time management skills, with the ability to meet deadlines.
- Clear and professional communication skills.
- Ability to work independently and as part of a team.
- Experience in retail or hospitality environments (advantageous but not essential).

WHY BLACKHEARTS & SPARROWS?

We’re more than a bottle shop—we’re a values-led, hospitality-driven, family-run community. Our people are the heart of our business, and we’re deeply committed to helping each team member grow, thrive, and feel connected to something bigger.

In addition to a supportive and dynamic work environment, we offer perks such as flexible working options, a generous discount to spend in-store, and opportunities for personal and professional growth. We’re building something long-lasting and people-powered, and we want you to help shape what that looks like.

We warmly welcome applications from First Nations people and individuals of all cultures, genders, sexualities, abilities, and identities.

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