Administration Officer

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/POLR/723196

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on
supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with
communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and
wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.

About the role:

This is a Part-time 12 month Fixed-Term positionfrom date of commencement.

The Administrative Officer works within a small team providing secretariat, governance and legal support to the Patient Review Panel, and is responsible for processing and managing highly confidential applications for further storage of embryos and gametes. The role includes reviewing a high volume of applications, data entry, liaising with IVF clinics and applicants, applying legislative requirements, making recommendations, processing decisions and advising applicants and clinics of outcomes.

Please review position description for further details.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

The Department of Health is seeking a motivated and capable Administrative Officer to support operational and administrative functions in a dynamic and fast-paced environment. This role requires a highly organised individual with excellent communication skills and a strong ability to manage competing priorities.

As an Administrative Officer, you will prepare clear and accurate emails, reports, and other written communications tailored to your audience and purpose. You will demonstrate strong planning and organisational abilities, ensuring that tasks are prioritised effectively, deadlines are met, and systems and procedures are implemented to monitor progress and outcomes.

Success in this role will require a high level of self-management. You will be expected to plan your workload, use your strengths effectively, and proactively manage challenges. You will think critically before responding to tasks or issues, anticipating and preparing for potential difficulties to deliver consistent, high-quality work.

The position also demands advanced computer literacy, including confident use of word processing and spreadsheet applications. You will support others in resolving issues with these tools and contribute to improving efficiency through the effective use of technology.

Problem-solving is central to this role. You will be expected to gather and assess information from a range of sources, engage with stakeholders, and consider issues from multiple perspectives before making decisions. You will provide practical and well-reasoned solutions to support the Department's objectives.

This is an excellent opportunity to join a supportive and impactful team where your skills and initiative will be valued. If you are proactive, detail-oriented, and ready to contribute to the important work of the Department of Health, we encourage you to apply.

Desirable

- Experience in accurately managing and processing a high volume of data would be desirable.

On a personal level, the candidate will be detail-focused and analytical, able to identify gaps and patterns, think conceptually, and offer innovative solutions. They will also be a strong team player who builds effective relationships, communicates with diplomacy, and fosters collaboration across diverse teams and work styles.

What we offer:

- The opportunity to perform meaningful work, making direct contributions toward enablingVictorians to be the healthiest people in the world.
- A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
- A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply:

Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process atinclusion@health.vic.gov.au . For more information on our commitment to inclusion and diversity seeinclusion and diversity at the Department of Health .

If you have any queries in relation to recruitment processes at Health, or experience any issues in applying, please feel free to email talentacquisition@health.vic.gov.au. Please note that unsolicited applications will not be replied to. If you have questions regarding the role specifically, we would advise you to reach out to the contact listed on the advertisement directly.

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in the strictest confidence in line with ourPrivacy Policy .

Applications close Tuesday 4 November 2025 at 11.59pm

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