Administration Officer

- Part time (0.6 – 0.8) fixed term role until June 2027
- North Melbourne location with flexible, hybrid working
- $74,448.40 – $82,305.60 per annum (pro-rata) + salary packaging + super + 5 weeks annual leave

The Royal Women’s Hospital is one of Australia’s oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

About The Victorian Perinatal Autopsy Service (VPAS)
VPAS is a collaboration between the Women’s (Lead service), Monash Medical Centre and Mercy Hospital for Women (and their associated laboratory services). VPAS provides perinatal autopsies for the Victorian community. The VPAS team, based at Chelsea House, opposite the Women’s, is responsible for the coordination of the autopsy as well as the governance of the service, and ensuring consistent standards of practice and expertise for the clinical investigation of perinatal deaths across the state.

About The Role

As the Administration and Data Officer you will play a crucial role in supporting our team with a blend of administrative tasks and support.

Key Responsibilities

- Work collaboratively with the VPAS team and laboratory staff to provide the coordination aspects of the service
- Support the management and daily maintenance of our database, filing systems, archives, document register, invoicing and meeting preparation
- Manage shared emails and calendars
- Support the ongoing development of the VPAS database and utilise this and other digital tools to track and record autopsy data
- Participate in service evaluation and support systemwide capacity-building activities and clinical education

While perinatal autopsy can at times be a confronting environment to work in, this role provides a wonderful opportunity to support clinicians, laboratory staff and families during a difficult time. Investigating perinatal deaths assists bereaved families in understanding their loss and contributes to improving the health of future mothers and babies.

About You

You will be someone who is comfortable working within the sensitive environment of perinatal death, and are able to maintain a calm and professional demeanour in challenging situations. You’ll have excellent communication and interpersonal skills, including the ability to build and maintain strong, collaborative working relationships with a diverse range of stakeholders.

You’ll Bring With You

- Certificate III (or higher) in Business Administration, and/or a minimum of two-years’ relevant administrative and customer service experience
- Advanced computer literacy and proficiency in all MS Office 365 programs, especially Excel and Sharepoint for managing meetings, projects and tasks
- Proficiency in telephone and switchboard skills, and the ability to de-escalate episodes of concerning behaviour from others
- The ability to manage data in Excel, with excellent data entry skills and attention to detail
- The ability to plan, prioritise and time manage in a challenging operational environment

Our Benefits

At the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

- $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
- Public transport options at our doorstep and end of journey facilities for cyclists
- Breastfeeding and pumping rooms, and a range of daycare centres nearby
- Five weeks annual leave and 17.5% leave loading
- Mentoring, learning and career development opportunities
- Flexible, hybrid working arrangements

Inclusion and belonging

The Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited.

Join us

If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory National Police Check, a Working with Children Check and three COVID-19 vaccinations, and may include a range of additional vaccinations including influenza, as required by the Department of Health.

Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

View the position description for this role.

For a confidential discussion, please contact Nicole on (03) 8345 2396 or Nicole.vanderlinden@thewomens.org.au.

Application closing date: 1st November 2025

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