▷ 3 Days Left Personal Assistant to the founders

About Ignota Labs

Ignota Labs is a multi-award-winning drug turnaround company tackling one of the industry’s biggest bottlenecks: drug safety. Through cutting-edge explainable AI, we identify and resolve toxicity issues in promising drug candidates, unlocking their potential to become safe, effective therapies.

At Ignota Labs, you’ll work at the intersection of cutting-edge AI, real-world drug development and business innovation. Our mission is ambitious, and we’re building a team of equally ambitious, experienced and forward-thinking experts who are excited by the opportunities recent innovation in AI and technology can bring. This is not just relevant for drug development, but also for running the organisation in a more efficient way, allowing experts to automate the small, repetitive tasks and become 10 times more productive.

Ignota Labs are venture capital backed and have recently closed a substantial Seed round with leading Silicon Valley investors.

About the role

We are seeking a proactive, highly organized Personal Assistant (PA) to provide seamless support to three members of our executive team (CEO, CSO, and CDSO). This role is pivotal in ensuring the executives’ time and focus are directed toward the company’s most strategic priorities. You’ll be at the center of daily operations, managing schedules, coordinating meetings, and serving as a trusted partner in keeping the leadership team effective and aligned.

This is a unique opportunity to join an early-stage company where you’ll have broad exposure, meaningful responsibility, and the chance to grow alongside the business.

What You’ll Do

- Calendar & Scheduling: Manage dynamic and complex calendars across multiple time zones; prioritize and resolve conflicts to maximize executives’ time.
- Meeting Support: Coordinate internal and external meetings, including board meetings, investor updates, scientific collaborations, and conferences. Handle agendas, prep materials, note-taking, and follow ups.
- Travel Coordination: Plan and organise both domestic and international travel, including flights, accommodation, and detailed itineraries.

- Communication: Draft, proofread, and manage correspondence on behalf of executives. Handle all communication, including emails, phone calls, and post, ensuring a prompt response or escalation where necessary.
- Event Coordination: Organise internal and external events, from small meetings to large conferences including venue sourcing, attendee communications and follow ups.
- Operational Support: Assist with expense reports, invoice processing, conference planning, material prep and submission, and support ad hoc projects
- Administrative Support: Provide general administrative support, including filing, document management, and maintaining office supplies.

Who you are

We are looking for a highly organised and proactive self-starter who enjoys working in a dynamic startup environment and who is comfortable creating and applying processes and communicating with people at all levels.

- Tech-Forward & Process-Oriented: Excited by the opportunity to design business processes from the ground up using all the tools available in 2025.
- Highly Organised & Detail-Oriented: Capable of managing complex workflows and multiple priorities efficiently.
- Strong Communicator: Able to engage confidently with investors, leadership, and employees - including pushing back at seniors where you feel it is necessary
- Self-Starter: Comfortable taking initiative, solving problems, and building efficient systems from scratch.

What you'll bring

- Previous experience as an Executive Assistant, Personal Assistant, or similarrole, ideally supporting multiple senior leaders.
- High level of discretion and ability to handle confidential information.
- Exceptional organisational skills, with the ability to manage multiple tasks and
- deadlines.
- Strong written and verbal communication skills, with the ability to liaise confidently with stakeholders at all levels.
- Previous experience planning and executing events.
- Prior experience in biotech, life sciences, healthcare, or high-growth startups strongly preferred.

What we Offer

- A competitive salary (c. £30-40K depending on experience), performance-based bonus, pension and equity in a high-growth startup
- Opportunities for rapid career growth and progression and a chance to implement systems and processes
- A collaborative, flexible, hybrid working environment (2 days in office per week) with remote options and tools to support seamless communication.
- Vitality health insurance, including mental health, dental, and optical care.
- The chance to bring potentially life-saving drugs back to patients - helping improve the lives of millions.

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