Assistant Business Manager

Occupation: Human resources

Location: Melbourne - Southern suburbs

Reference: 1501456

Selection Criteria

- Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including managing and supporting others in respect to specific work functions relevant to the role.

- Demonstrated capacity to work autonomously to provide executive support to the College Principal with a high level of written, oral communication and interpersonal skills and an ability to relate effectively and sensitively with a range of stakeholders.

- Demonstrated experience in working with multiple priorities in a fast-paced environment, and a proven ability to adapt to change quickly when required.

- Highly developed organization skills with a demonstrated pro‑active ability for effective time management, establishing priorities, procedures and guidelines relating to the work area.

- Demonstrated commitment to professional learning and growth for both self and others.

- Principal Support – EA to Principal. This includes administrative support with managing diary, travel, correspondence, communications, maintaining documentation, creating agendas and taking minutes, taking phone calls, liaising with the Department and community stakeholders. Ensuring that the image and reputation of the school and Principal Team are maintained to the highest standard possible.

- Staffing & HR – manage staff leave applications and maintain records. Manage the administration of the staff recruitment process – including advertise jobs, arrange interviews, prepare contracts and induction program. Ensure compliance and Department of Education HR procedures and policies are adhered to. Facilitate gifts for staff for significant occasions.

- Finance ¿ oversight and assistance with Accounts Payable / Receivable and manage hirer contracts and relationships.

- College Events & Functions - organise catering and logistics for internal and external events. Ensure College Tours operate regularly and effectively. Manage expenses – raise purchase orders, credit card reconciliation etc

- Uniform Supplier Management – liaise with supplier, manage uniform stock, changes and buy backs.

- School Council / PFA – develop and maintain agendas, minutes, policies, WWCC and catering for meetings.

- General Office ¿ Supporting the ongoing operations of the General Office and Admin Team as needed.

- Any other duties as directed by the Principal

Role

Attendance requirement: Monday-Friday 8.00am - 4.06pm, break (unpaid) 30 minutes per day. Additional attendance as required (48/52).

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Responsibilities

- Research, plan and prepare development programs for support staff.

- Administer training to school staff in specialist professional support areas, e.g. therapy, social work and psychology services.

- Manage recruitment procedures.

- Provide authoritative advice to the leadership team on support structures and work practices.

- Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.

- Manage procedures relating to employee relations issues.

- Assist in the development of human resource planning.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

- A probationary period may apply during the first year of employment and induction and support programs provided.

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

- A probationary period may apply during the first year of employment and induction and support programs provided.

- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Brentwood Secondary College is located in the eastern Melbourne suburb of Glen Waverley. The College has a student population of 1600 with almost equal numbers of boys and girls. Brentwood is a vibrant learning community where all students are supported and encouraged to achieve success and to pursue excellence. A learning community is one in which all members of the community are continually learning, both individually and together; and where everyone is continually striving to improve.

The values that underpin the behaviours of the Brentwood Secondary College community include the values for community: compassion, empathy, integrity, respect and responsibility; and the values for learning: creativity, curiosity, discipline, reflection and resilience.

Brentwood Secondary College prides itself on academic excellence and excellent pastoral care. Students are supported in their intellectual, emotional, social and physical development by a highly professional group of teachers and education support staff. While the College focus is very much on academic excellence the belief that happy, healthy, resilient students learn best and achieve their best is a guiding philosophy.

Applications close Wednesday 5 November 2025 at 11.59pm

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