Receptionist & Admin. Assistant, Castlefield

Receptionist & Admin. Assistant, Castlefield - Vacancy Details

Receptionist and Administration Assistant

- Join a supportive, high performing and collaborative, values based organisation

- Full Time (1.0 FTE) Ongoing, at our Brighton campus.

The Receptionist/Administrative Assistant will work as a collaborative member of the Castlefield administration team. This role will be responsible for ensuring the smooth running of the campus Reception by providing high quality administration and reception support, and exceptional customer service to our school community.

Main responsibilities

- Reception duties- including distribution of incoming and outgoing mail and email

- Manage parent, staff, student, community enquiries and process student absences

- Manage and maintain multiple shared meeting room calendars

- Organise, book and process Future Student Interviews

- Book ad-hoc online parent-teacher interviews

- Provide administrative support when requested to Heads of Department, Heads of School, and Academic staff

- Maintaining and update procedural manuals

- As requested by Head of Campus and Executive team, assist and provide support when required

- Responsible for the development of reception administrative processes and efficiencies

- Administration tasks as required including:

- Data entry

- Entering, creating, printing awards and certificates

- Raising and receipting purchase orders

- Print, copy, laminate, bind and filing

About Haileybury

Haileybury’s vision is to be recognised as a great world school. Our mission is to deliver an exceptional educational experience that fosters the growth of each student through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations, empowering students to excel.

Everything we do is centred around the Magenta Principles, striving for and achieving more than expected. Our Principles support and shape this in our daily work:

- Every student matters every day

- Every staff member matters every day

- Effective practises support sustainability

- Once inclusive community

Haileybury offers a flexible, diverse and inclusive workforce. We’re focused on embracing change and celebrating and nurturing our people.

About You

At Haileybury we are seeking exceptional people. We are looking for a team player who brings the following skills and experience:

- Minimum 3 years in reception or administration, proficient in Microsoft Suite (Office365 knowledge advantageous), with strong attention to detail and excellent verbal, written, and interpersonal communication skills.

- Familiarity with Synergetic is beneficial, along with high-level spelling and grammatical accuracy.

- VCE or equivalent required (tertiary qualifications advantageous); Hold or be willing to obtain a First Aid certification.

- Highly organised, with a 'can-do' attitude, capable of multitasking, managing multiple projects, and staying calm under pressure.

- Enthusiastic, conscientious, efficient, and process-driven, with a creative and logical approach to problem-solving.

If this sounds like you, we encourage you to apply to join the team at Haileybury where we aim to create a supportive culture and learning environment that fosters both academic achievement and personal growth for our staff and students.

Why work for us?

- Competitive salary, with further career development and opportunities

- Ongoing professional and personal development

- Excellent on-site facilities, grounds and working environment

- Secondment opportunities and pathways to other Melbourne campuses, Haileybury Rendall School Darwin and Haileybury Senior School Tianjin

- Supportive, hybrid and flexible work options

- Employee leave benefits such as paid parental leave and additional personal leave

- Employee Assistance Program (EAP)

- Various financial benefits to employees through discount partnership programs and salary packaging options

Want to find out more?

To view the position description, please click on the attachment below. For all inquiries, please contact the People and Culture Team via peopleandculture@haileybury.com.au.

To apply, please click on the “Apply Now” button to be redirected to our online recruitment portal.

Applications close; 10:00 am, Monday 27 January 2025.

Please note that successful applicants must have the right to work in Australia, National Police Check and Working With Children Check.

Haileybury is committed to the protection and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening, and adhere at all time to the school's Child Safety and Wellbeing policy, (https://www.haileybury.com.au/policies).

Haileybury is an equal opportunity employer. We celebrate diversity and creating an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.

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