Administration Assistant

Join All In as an admin superstar, keeping operations, stakeholders, and program delivery running smoothly across NSW ABOUT US The Women's and Girls' Emergency Centre (WAGEC) is a non-government, not-for-profit, charitable organisation that supports clients in crisis and advocates for social change in the community. By 'client', we refer to all women (cis and trans), families and non-binary people comfortable in women-centric spaces. We work across Sydney, on the lands of the Gadigal, Wangal and Dharug people of the Eora Nation and our Prevention activities extend across many Aboriginal nations and language groups. We seek always to work respectfully in partnership with communities and in accordance with local protocols. For over 45 years we have been doing this work in partnership with community, business and government stakeholders. Every night, we support 200 clients impacted by homelessness, domestic violence and systemic disadvantage. Equally, we seek to address the underlying causes of gender-based violence through primary prevention activities to end gender-based violence in a generation. PROGRAM OVERVIEW - ALL IN All In is a multi-year primary prevention of gender-based violence program that works directly with adults. We engage early childhood education professionals, families, communities and other influential adults, giving them the skills, knowledge and confidence to actively challenge gender stereotypes that impact negatively on children in the early years. All in contributes to the primary prevention of gender-based violence in NSW through delivering gender equality and respectful relationships education to influential adults in early childhood education and community settings. It supports the prevention of violence by providing influential adults with practical tools to support children in developing healthy, respectful relationships and valuing people of all genders from their early years. The All In program is a major strategic and policy initiative funded and endorsed by NSW Government under the Pathways to Prevention Strategy 2024-2028. THE ROLE The All In Administrative Assistant role requires a high level of organisation, clear communication and a commitment to working collaboratively in a culturally-responsive way with a diverse and dispersed team. The role provides administrative and operational support to ensure the successful delivery of All In, recording keeping and reporting structures for the team and program. The Administration Assistant is a central point of coordination across the program and team. They will support effective communication between relevant staff and stakeholders. The Administration Assistant is responsible for managing and triaging incoming inquiries from early childhood providers and community partners including playgroups, inter-agencies, local councils and regional services and will sometimes be the first point of contact for external stakeholders from community and sector settings across NSW. The Administration Assistant works collaboratively with others in the All In and Prevention teams coordinating internal and external stakeholder meetings, arranging travel and accommodation, and ensuring smooth delivery of training in early childhood centres and community settings. This role requires attention to detail, a passion for structure, and a good understanding of the challenges that regional communities and services face, including access to technology, equipment, resources, and space (e.g., audio-visual, internet, hard-copy resources, etc.). Reporting to the All In Manager, the Administration Assistant will work closely with the All In team, Early Childhood Centres, external partners, and WAGEC’s internal departments to support the achievement of program milestones and deliverables within scope, time, and budget. Full-time, 12-month fixed-term contract with a view to extend. Based in Redfern/Gadigal Land or the option to work remotely from Regional NSW. Some travel may be required throughout NSW. CORE RESPONSIBILITIES OF THE ROLE ARE - Assist with organising state-wide meetings and consultations, book travel and accommodation, provide excellent customer service as the main point of contact for the program. - Maintain project records, general office operations and team support. - Manage and facilitate the flow of program-related information among team members. - Proactively contribute to WAGEC’s overall culture and impact. ABOUT YOU You will have: - Minimum 3 years in a related Administrative, Operations or Customer Service role - Demonstrated experience managing project plans, schedules, and shared documentation across multi-disciplinary teams - Demonstrated experience managing calendars, inboxes, competing priorities and booking travel itineraries - Direct experience in customer/client services, able to provide excellent interpersonal support - Experienced in providing flexible, adaptable, and proactive team support. Due to the nature of gender equality work in the Primary Prevention team, we encourage people of all genders to apply. TO APPLY Please read the position description at the bottom of this page and check out our range of services atwagec.org.au. Upload your resume and cover letter by clicking "Apply For Job". We will be reviewing applications as they come. If you have any questions or if you would like assistance in applying, please contact the People and Culture team via recruitment@wagec.org.au, using the subject line: Administration Assistant - All In, or call 0411 213 188. WAGEC is a child-safe organisation, committed to the safety, well-being, and empowerment of all children who we engage with in our services and community. We have a whole organisation approach to upholding children's rights and striving to prevent all forms of harm, abuse and neglect for children and young people. WHY WORK WITH US At WAGEC we are committed to caring for our people to help them excel in the work they do. Our additional staff benefits include: - Diversity Council of Australia - Inclusive Employer Award - Wellbeing Policy including 2 days of paid well-being leave each year - Cultural Supervision, Wellbeing and Ceremonial Leave for Aboriginal and Torres Strait Islander workers - 12 weeks Paid Parental/Adoption Leave Policy$500 self-care allowance each year - Salary Packaging options - EAP: Free access to Sonder - a revolutionary employee care platform for health, medical, safety and wellbeing support - Flexible Workplace Arrangements - External monthly clinical supervision (frontline workers) - Professional development and training opportunities - 5 days additional Professional Development leave per year - Discounts to various local shops, gyms and businesses, including 30% off all WAGEC merchandise Full Position Description: https://wagec.cdn.prismic.io/wagec/aQP6P7pReVYa33M4_AllInAdministrationAssistant-PositionDescription_1025.pdf #J-18808-Ljbffr