[Immediate Start] Library and Administration Support Officer

Library and Administration Support Officer

Branch: Burns Beach Primary School

Division: Independent Public School - North Metropolitan Education Region

Salary: Level 2, $72,562 - $77,741 per annum (pro-rata) (DOE (SSO) CA 2024)

Work Type: Permanent - Part Time, Permanent - Full Time, Fixed Term - Full Time, Fixed Term - Part Time

We are seeking to establish a pool of Library and Administration Support Officers for permanent and fixed term, full‑time and part‑time vacancies which may arise during the 2026 school year. Appointments may be offered at any time for vacancies that commence during this period.

At Burns Beach Primary School (PS) we understand the importance of every student having a strong sense of belonging and feeling safe and valued. We ensure that every student will be known by all staff and will feel strongly connected to their peers, their teachers, and the school environment. We provide a strong pastoral care approach that supports the social and emotional health and wellbeing of all our students.

Students are at the heart of everything we do at our school. We make a front and centre commitment to make a difference in the learning and lives of all our students. We are focused on excellence in student achievement and continued improvement. We have high expectations of all who contribute to our school community and will encourage and grow our students' natural sense of curiosity and enthusiasm.

The Role

The Library and Administration Support Officer supervises the daily operations of the school library, ensuring the provision of reference and information services to staff and students.

Suitable applicants will provide general administrative support to the front office, including preparing correspondence, newsletters, notices and maintaining databases or websites. In addition, you would assist in booking equipment and facilities whilst distributing and collecting documents, forms, and mail.

The role also includes planning and preparing for school functions, arranging catering and making travel arrangements for school staff. Part of the role includes providing support to student‑related activities such as maintaining student attendance records, generating routine reports, and correspondence related to absenteeism, and assisting with student enrolment procedures.

The desired applicants will be responsible for maintaining our school library, ensuring it is a learning hub that inspires our students to develop a passion for reading. Ideally, the desired applicants will create a library that is a centre for investigation and exploration, as well as a welcoming, safe and inclusive space for students. The role includes administering library systems, maintaining accurate records through cataloguing, archiving, and updating descriptor notes. The position provides a customer‑focused service, offering guidance on library systems, equipment, computers, audio‑visual tools, and internet use to support the school community.

Suitable applicants will ideally be collaborative team members with good attention to detail and the ability to consistently meet deadlines. Ideally, applicants will have excellent interpersonal and communication skills to work in collaboration with the administration team, school support staff, our school community, and teaching staff.

The desired applicant will ideally be caring, optimistic, self‑reflective, have a great sense of humour and possess a desire to see all students succeed.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Sian Keys, Manager Corporate Services on (08) 9233 6850 or email sian.keys@education.wa.edu.au.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Eligibility

- Be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.

- Obtain a valid Working With Children Check before you start.

- Consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work‑related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position.

- A two (2) page statement addressing the following selection criteria as outlined in the attached JDF:

- Demonstrated good verbal and written communication skills, including application of customer service principles and practices.

- Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.

- Demonstrated ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.

- Demonstrated experience in providing administrative support with the ability to organise and prioritise tasks effectively.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: IPS/SS1003305

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Wednesday, 12 November 2025

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