Administration Officer

Looking to become part of a welcoming and collaborative community making a difference for Tasmania and the World? View our current career opportunities here.

Administration Officer - Program Delivery & Assessment

Apply now Job no: 501630
Work type: Part time
Location: Launceston
Categories: Administration, Student Services, Teaching Support

- Deliver responsive support and guidance to staff, students and external stakeholders

- Provide seamless administration support for timetabling, placements and assessments

- Part time (0.6 FTE), ongoing role based in Launceston

About the opportunity

The key purpose of the position is to provide seamless administrative support to a range of stakeholders with a focus on efficient and responsive advice and guidance to support the operations of the Tasmanian School of Medicine’s Learning and Teaching programs and events. The position will be integrally involved in core administrative responsibilities across the School, including clinical rotations, compliance, student placements, timetabling, examinations and assessments to meet School deadlines. This will involve providing high level advice and guidance to staff, students, and external stakeholders in areas including administration, policy, procedures and external regulatory compliance requirements.

What you’ll do:

- Complete a broad range of administrative duties to assist in the delivery of programs within the Launceston Clinical School.

- Deliver exceptional service to students, academics, visiting clinicians and volunteer patients.

- Use University systems to provide accurate course and policy advice to staff and students.

- Participate in relevant meetings, committees and working parties as directed by the Team Leader.

- Apply a Lean methodology to your work, identifying and implementing continuous improvement.

What we’re looking for:

- Demonstrated administrative and organisational skills with minimum supervision required.

- High level interpersonal and negotiation skills with the ability to interact and communicate effectively with a range of stakeholders.

- The ability to meet deadlines, attention to detail, work under pressure, and prioritise tasks in a complex organisation.

- Strong skills in a range of software applications, including word-processing, spreadsheet, database, presentation software, email and the internet as a resource. As well as the ability to adapt to new technologies and software.

- Well-developed oral and written communication skills, including the ability to draft correspondence, prepare accurate reports, and convey information effectively.

Salary details

Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 pro rata comprising base salary within the range of $73,814 to $78,195 pro rata plus 17% superannuation.

How to Apply

- To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile criteria.

- For further information about this position, please contact Michelle Horder, Team Leader – Medicine, michelle.horder@utas.edu.au or 0437 432 008.

- For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.

- Please refer to the attached Position Description Below for full details.

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.

Advertised: 07 Nov 2025 Tasmania Daylight Time
Applications close: 23 Nov 2025 Tasmania Daylight Time

#J-18808-Ljbffr