Administration Assistant

Overview

Position number: Pool Ref 232077

Work type: Fixed Term - Full Time, Permanent - Full Time

Location: Greenough Regional Prison

Attachments: Applicant Information Pack.pdf, Job Description Form - Administration Assistant.pdf. You can view and print these PDF attachments by downloading Adobe Reader.

This recruitment pool will run for a period of twelve (12) months and may be used to fill ongoing fixed term contracts and permanent opportunities.

Currently, there are three (3) permanent positions available for immediate filling.

Your success is our success

About Justice

When you join the Department of Justice, you become part of a people-focused organisation, working hard to make our community a fairer and safer place to live. We offer many different employment opportunities in locations around Western Australia. You will have a chance to make a real difference to your local communities and to the lives of those you work with.

About the role

Step into a dynamic role where your administrative skills directly support senior management, enhance prisoner services, and contribute to the smooth running of critical HR and finance functions

Versatile Support: Deliver high-level clerical and customer service across multiple areas including HR, Finance, and Prisoner Services.

Frontline Communication: Manage the main switchboard, visitor bookings, and eVisit tutorials with professionalism and care.

Tech-Savvy Operations: Maintain accurate records using Microsoft applications and prison databases with precision.

Team Collaboration: Work constructively within diverse teams to achieve shared goals and continuous improvement.

Integrity & Accountability: Uphold ethical standards and contribute to a culture of transparency and respect.

Eligibility

To be eligible for appointment to permanent positions in the West Australian Public Sector you must be an Australian citizen or have permanent resident status in Australia.

Benefits and opportunities

- Flexible working arrangements
- Join a close-knit admin team where you’re valued for who you are – not just your role.
- Learning and development opportunity programs
- Health and wellbeing programs including Fitness passport providing a wide range of gym, pool, and fitness centre discounts available for employees and their families.
- Check out the attached Applicant Information Pack to find out other benefits of working for Justice.

Application process

How to apply

Please review the attached Job Description Form (JDF) for further information about the requirements of the position. This information will assist you with the preparation of your application.

We require you to:

- Provide a comprehensive Resume / Curriculum Vitae, that clearly outlines your transferable skills, experience and highlights your key achievements, and why you are the right person to join our team.
- Contact details of two current work related referees.

All Job-Related Requirements and Role Specific Criteria will be assessed at a later stage in the recruitment process.

Pool Recruitment

This pool will be open for a period of twelve (12) months from the day after the breach of standard claim period closes. Permanent, fixed term, full time appointments may be offered as vacancies arise; however, an appointment is not guaranteed.

The Department of Justice uses recruitment pools to build a bank of talent for future opportunities. Applicants found suitable in this pool may be considered for subsequent, similar vacancies with the Department of Justice for the duration of the pool.

For further job-related information

If you would like further information regarding the vacancy please contact Jan Sims, Business Manager on (08) 9923 6523 for a confidential discussion.

Equity and Diversity

The Department of Justice is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of Aboriginal and Torres Strait Islander people, people with disability, youth, people of diverse sexualities and genders, women, culturally and linguistically diverse people, and other diversity groups.

Applicants with disability requiring adjustments or accessibility support at any stage of the selection process can contact the hiring manager or the Diversity and Inclusion team on WorkforceDiversity@justice.wa.gov.au or (08) 9264 1700 for a confidential discussion.

Aboriginal job seekers may contact the Aboriginal Workforce Development Team on aboriginalworkforcedevelopment@justice.wa.gov.au or call (08) 9264 1700 for culturally appropriate application advice.

Submitting your application

Applicants are requested to apply online. To submit your application, click the “Apply for Job” button at the bottom of this advertisement.

Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.

If you are having difficulty submitting your online application, please telephone RAMS Helpdesk at ramshelpdesk@bigredsky.com or call 1300 733 056 for assistance.

To keep you up to date on what is happening in the Department of Justice and job opportunities you can go directly to the department's website or follow us on social media.

The Department of Justice has introduced a smoke-free policy, which has been fully implemented across all women’s prisons and the Academy, with all other prison sites to follow before the end of 2025.

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