Executive Assistant

3 weeks ago

Parramatta, Australia NSW Government -Department of Education Full time

**- Multiple Ongoing and Temporary Opportunities**
- **Clerk Grade 3/4 - Competitive salary of $74,117 pa to $81,158 pa plus superannuation and leave loading**:

- **We are located in Parramatta with offices across the state and offer flexible working**:

- **We encourage Aboriginal and Torres Strait Islander people, people from diverse cultural backgrounds, people living with disability and people living in regional areas to apply**

**About the Department of Education**
The Department of Education is the largest provider of public education in Australia with responsibility for delivering high-quality public education to two-thirds of the NSW student population.
For more information about the Department of Education, please visit NSW Department of Education

**About the Early Childhood Outcomes Division**
The Early Childhood Outcomes Division leads the delivery of the Early Years Commitment program, including comprehensive investments in the critical first 5 years of life for every child - in child development and in early education and care, making investments that support families and the community now, as well as investing in long term reforms for the future. Key initiatives will include supporting families with young children to access the services they need to support their own prosperity and wellbeing; valuing and growing the early childhood education and care sector and investing in early childhood teachers and educators.

**About the Role**:
The Executive Assistant is to provide high-quality, efficient, and professional administrative, clerical, and secretarial service to the Director and team within the Early Childhood Outcomes division.

Key functions of the role will include but are not limited to:

- assist with diary management, meeting and event coordination, daily routine correspondence and overall support to the team to ensure the seamless operation of the unit
- act as the first point of contact for the Director and team
- develop and maintain efficient office systems and procedures and ensure high professional standards
- maintain records and databases by ensuring information is current and updated
- action and respond to queries with strict timeframes in a timely manner
- support the team by coordinating correspondence and documentation including submissions, briefing notes, minute taking and general administrative duties
- provide administrative support for projects
- responsible for providing high level secretariat support for committees and other meetings, prepares high level documentation, and supports processes including main confidential records and progressing recruitment and onboarding of staff

**About You**:

- demonstrate capacity to organise a high level workload and competing priorities in a professional and timely manner at an executive level
- high attention to detail with the ability to maintain accurate and detailed records
- sound skills in prioritising, time management and organisation
- proven ability to show initiative, set priorities and work within a team and independently under mínimal supervision to meet deadlines
- an eager, positive attitude to work and growth
- exceptional communication skills, both verbal and written
- tech savvy skills in Microsoft Office (Word, PowerPoint and Excel)

To learn more about the role, please review the Role Description

**Benefits**
- flexible working conditions, with a 35-hour week
- generous leave entitlements and accrued time off
- a dynamic workplace in an organisation committed to diversity and inclusion
- supportive & collaborative team culture

**Key knowledge and experience**
Knowledge of and commitment to implementing the Department’s **Aboriginal Education Policy** and upholding the** **Department’s Partnership Agreement with the NSW AECG** and to ensure quality outcomes for Aboriginal people.

**To Apply**:

- Cover letter (maximum of 1 page) outlining how you meet the essential requirements and focus capabilities of this role and
- Resume (maximum of 4 pages) and

**Target Question**
Describe a situation where you have had to manage conflicting priorities and what strategies did you use to prioritise your work?

**Closing date: 6th April at 11:59pm.**

A talent pool may be created through this recruitment process. A talent pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.

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