Administration Assistant P-12 Sports
2 months ago
Bayside location
- Fixed term term-time plus 4 week contract
- Friendly and supportive team environment
**THE POSITION**
The College Part-time Administrative Assistant (P-12 Sport) is responsible in the first instance to the Head of Sport MBBC and ultimately the Director of Sport MBC. All staff are employed by the CEO and Executive Principal of MBC and MBBC.
The Part-time Administrative Assistant has varied responsibilities including all interschool sport and Inter-house Primary and Secondary Swimming, Cross Country and Athletics.
All staff need to be supportive of the values, Christian ethos and Ethical Statement of this Uniting Church Day school for girls from P-12.
**DUTIES AND RESPONSIBILITIES**
- The duties of the Part-time Administration Assistant (_P-12 Sport
- ) include:_
**P-12 Sport Responsibilities**
- Assist the Head of Sport with daily administration tasks
- General word processing, scanning and copying
- Book and maintain the facilities booking system for sports training
- Assist pre setup for the running of Interhouse carnivals (eg, paperwork, ground setup etc.)
- Attendance is required at all Interhouse carnivals Swimming, Cross Country and Athletics
- Maintaining and updating all records for CSSAQ and Britton shield sporting teams, District / Met East / State and National representatives and data entering into Co-curricular
- Assist maintaining records for Junior/Senior Sportswoman for Primary and Secondary
- Maintaining schedule of training times/days for the Waller Centre / LBH / Ovals and Courts
- Collating paperwork, advertising on Mobile Phone App. and Daily Notices, and sending nominations for Composite/Lytton District and Metropolitan East sporting trials
- Checking database for payment of money for sporting activities
- Attending QGSSSA Sporting Events and carnivals when required to assist
- Assist with the organisation of sporting tours when required
- Sports Awards Evening
- provide sport co ordinators prior to the end of the season with a list of awards for their sport.
- Gather and organise awards and select appropriate trophies
- Liaise with East Coast Engraving (preferred supplier). Place order and inform re timing, collection etc
- Cross check names on trophy for correct award and spelling
- On the day, place trophies for presentation
- Organise the supply and engraving of all other trophies, ribbons and awards etc required during the year.
- Collate and monitor attendance rolls and bus lists
- Maintaining and updating Sports, Interhouse & Camps Risk Assessments
**Equipment Management**
- Order equipment using the College online system as required
- Unpack, mark and store equipment
- Assist co ordinators with equipment requirements for their sport
- Tidy equipment storage areas as needed
- Advise Facilities of any maintenance, safety issues relating to equipment or plant
**General**
- Maintain Coach’s Induction database
- Assist Head of Sport with organisation of coach’s induction sessions
- Tidy, distribute to relevant areas and dispose of lost property
- Order and distribute coach’s shirts as needed
- Check of the First Aid kit situated in the MBBC Sports Hall and liaising with College Nurse for supplied
- Other duties as directed by the Head of Sport
**SKILLS AND ABILITIES**
- The requirements listed below are representative of the knowledge, skill, and/or ability required:_
- Ability to work as a member of a team.
- Ability to work without direct supervision.
- Ability to demonstrate IT competency.
- Ability to communicate effectively with all staff.
- Efficient and effective time management skills.
- A cheerful disposition.
**EDUCATION AND/OR EXPERIENCE**
- Qualifications from TAFE, Business College or a recognised training provider, or related work experience and/or training; or equivalent combination of education and experience.
**CERTIFICATES, LICENSES, REGISTRATIONS**
- Working with Children Suitability Card is essential.
- Certificate III or IV in Education would be desirable but not essential.
**CONDITIONS AND SALARY**
- Work Status: Term time plus 4 weeks
- Hours of Duty: 4 days/week as agreed with the Head of Sport MBBC
- Salary and conditions are in keeping with the Moreton Bay Boys College Enterprise Agreement.
- Pro-rata Annual Leave, Sick Leave and Long Service Leave. (Annual Leave to be taken during school vacation time.)
- The College contributes superannuation on behalf of the employee as per the Moreton Bay Boys Enterprise Agreement.
**Application**
- A current CV that clearly details experience, particularly in relation to the above skills and abilities;
- Any additional information you may wish to submit; and
- The names and contact details of two professional
**Applications close 8am Thursday 16 March 2023
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