Administration Assistant

2 weeks ago

Manly West, Australia Moreton Bay College Full time

part-time, Term time plus 2 weeks
- Work Thursday and Friday
- Supportive environment

At Moreton Bay College we are seeking an part-time Administration Assistant - Student Services. The successful applicant must have the appropriate level of communication and administration skills and experience to update and maintain the day-to-day attendance records of Secondary Students and provide administrative support to others.

The part-time Administration Assistant - Student Services works with and is accountable to the Deputy Head of Secondary (Students) and to be successful in this role you will have exceptional interpersonal and communication skills.

This position is a Term Time plus 2 weeks role. You will work 38 weeks Term time and 2 weeks during non-term time breaks.

Your hours of work during Term Time will be 7:30pm to 3:30pm and during non-term time, hours can be negotiated.

**DUTIES AND RESPONSIBILITIES**
- Perform the duties of receptionist for the Secondary Students Services counter, including taking messages, transferring calls, managing the Student Reception area.
- Be responsible for updating TASS (The Alpha Student System) for absentees, late arrivals and early departures, including contacting parents when students are absent without explanation.
- Confirm that rolls are marked in the Secondary School.
- Liaise with the College nurses in the Health Centre with regarding to immunisations.
- Provide administrative support to Student Office and camp co-ordinators (production of letters and handbooks, medical forms, facilitate staff briefings/debriefings, transport bookings).
- Provide assistance to leaders of educational tours and camps, including correspondence, liaising with the tour company, payments, handbooks, medical forms.
- Support communication to parents using the College App and other relevant forms of communication.
- Maintaining competency in all software programs and use of all office equipment.
- Preparing information for budgets.
- Any other duties as may be required by members of the Leadership Team.

**SKILLS AND ABILITIES**
- Ability to work as a member of a team.
- Ability to work under general supervision within established procedures and practices.
- High level of computer literacy and proficiency in MS office.
- Ability to communicate effectively with all stakeholders, including staff, students and parents.
- Efficient and effective organisational skills and ability to prioritise and complete tasks in a timely manner.
- A proactive and flexible approach.

**EDUCATION AND/OR EXPERIENCE**
- Certificate III or IV in Administration would be desirable but not essential.
- Relevant office training qualifications.

**CERTIFICATE, LICENSES, REGISTRATIONS**
- Hold a Positive Notice (Blue Card).

**WORK ENVIRONMENT**
- You will have an individual computer in a shared workspace.
- Daily tasks may be conducted anywhere within the College.

**CONDITIONS AND SALARY**
- This is a part-time, term time plus 2 weeks position.
- Hours of duty: 7:30am to 3:30pm, Thursday and Friday of each week Term time.
- School Officer Level 3, as per the Moreton Bay College Enterprise Agreement. $969.13-$1,059.14 per fortnight.
- Pro-rata annual leave to be taken during school vacation time.
- Pro-rata sick leave entitlement of 10 days annually.
- Pro-rata Long Service Leave entitlement of 1.3 weeks for each year of service, which can be taken after 7 years.
- The College contributes superannuation on behalf of the employee as per the Moreton Bay College Enterprise Agreement.

**APPLICATION**

**ONE PDF DOCUMENT** that combines each of the following:

- a current CV that clearly details experience, particularly in relation to the above skills and abilities;
- any additional information you may wish to submit; and
- the names and contact details of two professional referees.

**Please note**:
All applicants must declare
- any pre-existing injuries or medical conditions that would prevent you from performing this job
- any convictions of any criminal offences
- that all information supplied is accurate and complete

**Applications close 9:00am Monday 26 June 2023

  • Administration Assistant

    2 months ago

    Manly West, Australia Moreton Bay College Full time

    P-12 Boys and Girls Colleges - Supportive culture - Bayside location **THE POSITION** Music plays an important role in the lives of The Moreton Bay Colleges. Moreton Bay College and Moreton Bay Boys’ College share a proud culture of music and we are known in the broader community as having vibrant, diverse, quality music programmes. The Music...

  • Administration Assistant

    2 weeks ago

    Manly West, Australia Moreton Bay College Full time

    Bayside Location - Permanent position - Friendly and Supportive environment General Information College Vision The College strives to be a leading internationally minded school that offers its boys an innovative, broadly based educational experience. Our philosophy is built on the foundation of Christian values and aims to develop each boy’s critical...

  • Office Administration Assistant

    7 days ago

    Manly West, Australia The Sandpaper Man Full time

    We seek an efficient, enthusiastic, friendly, switched-on person to work in our home-based small business in Manly West, Brisbane. The successful applicant will work in a support role assisting the business owners. The role will include performing various tasks, with an emphasis on admin duties, but could also involve other business-related tasks. The hours...

  • Administration Assistant

    3 weeks ago

    Manly, Australia Coadys Personnel Full time

    Our Client is a boutique, reputable and well established Insurance firm based in modern offices in the heart of Manly. They currently have an opportunity for a self-motivated and proactive team player to join their small but growing team of dedicated and enthusiastic professionals. You will be providing support and assistance in the administration of...

  • Administration Assistant

    2 months ago

    Manly, Australia Coadys Personnel Full time

    Our Client is a boutique, reputable and well established Insurance firm based in modern offices in the heart of Manly. They currently have an opportunity for a self-motivated and proactive team player to join their small but growing team of dedicated and enthusiastic professionals. You will be providing support and assistance in the administration of...

  • Office Administration Assistant

    2 weeks ago

    Manly West, Australia The Sandpaper Man Full time

    About the Role: - General office and admin duties - Processing orders - Receiving incoming goods Attributes: - Friendly and cheerful personality - High level of accuracy and neatness in your work with an eye for detail - Motivated and energetic, with an eagerness to learn - Very organised and able to multi-task, with ability to prioritise - Ability to...

  • Office Administration Assistant

    2 weeks ago

    Manly West, Australia The Sandpaper Man Full time

    About the Role: - General office and admin duties - Processing orders - Receiving incoming goods Attributes: - Friendly and cheerful personality - High level of accuracy and neatness in your work with an eye for detail - Motivated and energetic, with an eagerness to learn - Very organised and able to multi-task, with the ability to prioritise - Ability to...

  • Administration Assistant P-12 Sports

    5 days ago

    Manly West, Queensland, Australia Moreton Bay College Full time

    Bayside location Fixed term termtime plus 4 week contract Friendly and supportive team environmentTHE POSITIONThe College Part-time Administrative Assistant (P-12 Sport) is responsible in the first instance to the Head of Sport MBBC and ultimately the Director of Sport MBC. All staff are employed by the CEO and Executive Principal of MBC and MBBC.The...

  • Office Administration Assistant

    5 days ago

    Manly West, Queensland, Australia The Sandpaper Man Full time

    About the Role: General office and admin duties Processing orders Receiving incoming goodsAttributes: Friendly and cheerful personality High level of accuracy and neatness in your work with an eye for detail Motivated and energetic, with an eagerness to learn Very organised and able to multitask, with the ability to prioritise Ability to work independently...

  • Arts Assistant

    4 days ago

    Manly West, Australia Moreton Bay College Full time

    Elite Girls' School - Bayside Location - 38 hours per week - Term Time plus 1 week **Moreton Bay College **was established in 1901 as a school for girls from P-12 and now supports an enrolment in excess of 1100 students. With a focus on academic excellence, underpinned by a rich and caring pastoral program, MBC is the educational foundation for building...

  • Arts Assistant

    5 days ago

    Manly West, Queensland, Australia Moreton Bay College Full time

    Elite Girls' School Bayside Location 38 hours per week Term Time plus 1 weekMoreton Bay College was established in 1901 as a school for girls from P-12 and now supports an enrolment in excess of 1100 students. With a focus on academic excellence, underpinned by a rich and caring pastoral program, MBC is the educational foundation for building perseverance,...

  • Executive Assistant

    2 weeks ago

    Manly West, Australia Moreton Bay College Full time

    on-site parking - Manly West location **THE POSITION** The support of a well organised, adaptable, collaborative and technically skilled Executive Assistant who shows initiative and is an excellent communicator is fundamental to the success of the CEO|Executive Principal and Business Manager. The Executive Assistant at Moreton Bay College and Moreton Bay...

  • Administration

    3 weeks ago

    Manly, Australia Zoom Recruitment Full time

    General Overview: Our Client specialises in the development of executive leadership capability for individuals and organisations involved in the innovative provision of policing, law enforcement, security, public safety, emergency services and related professions. This role is for an administrative assistant, with excellent organisational and time...

  • Executive Assistant

    5 days ago

    Manly West, Queensland, Australia Moreton Bay College Full time

    on-site parking Manly West locationTHE POSITIONThe support of a well organised, adaptable, collaborative and technically skilled Executive Assistant who shows initiative and is an excellent communicator is fundamental to the success of the CEO|Executive Principal and Business Manager.The Executive Assistant at Moreton Bay College and Moreton Bay Boys'...

  • Administration Assistant

    6 days ago

    Manly Vale, Australia Coadys Personnel Full time

    Our Client is a boutique, reputable and well established Insurance firm based in modern offices in the heart of Manly. They currently have an opportunity for a self-motivated and proactive team player to join their small but growing team of dedicated and enthusiastic professionals.You will be providing support and assistance in the administration of policies...

  • Administration Assistant

    5 days ago

    Manly Vale, Australia Coadys Personnel Full time

    Our Client is a boutique, reputable and well established Insurance firm based in modern offices in the heart of Manly. They currently have an opportunity for a self-motivated and proactive team player to join their small but growing team of dedicated and enthusiastic professionals.Providing support and assistance with policies & claims, your duties will...

  • Casual Administration Assistant

    7 days ago

    Manly Vale, Australia Manly Vale Community Kindergarten Full time

    We are looking for a Administration Assistant to Join Manly Vale Community Kindergarten. We are a not for profit preschool with a wonderful sense of community and a well established relationship in the local community. The applicant we are looking for will need to be a welcoming and personable individual able to form positive relationships with our...

  • Administrator

    2 months ago

    Manly, Australia Coadys Personnel Full time

    Our Client is a boutique, reputable and well established Insurance Underwriting firm based in modern offices in Manly. They currently have an opportunity for a self-motivated and proactive team player to join their small but growing team of dedicated and enthusiastic professionals. You will be providing support and assistance to the client services and...

  • Administration Assistant

    2 weeks ago

    Geelong West, Australia Invocare Full time

    **Have you considered a career helping people and families through a difficult time in their life?** The Administrative Assistant is a member of the Tuckers Funerals Administration team. The Administrative Assistant actively contributes to planning, problem solving and thinking creatively to meet our service delivery requirements. In addition, excellent...

  • Assistant Manager

    5 days ago

    Manly West, Queensland, Australia ALH Group Full time

    Assistant Manager - Manly Hotel QLDAn exciting oppertunity to become an Assistant Manager at The Manly Hotel, which has been part of the community for decades and is now newly renovatedand ready for the next phase of business.Love your local? We'd love to chat Join the team ranked an impressive #2 in Australia's most desirable employers for 202 Career and...