Secretary

5 days ago

Heidelberg, Australia Austin Health Full time

Austin Health is the major provider of tertiary health services, health professional education and research across 3 campuses in the northeast of Melbourne and state-wide. Austin Health is world-renowned for its research and specialist work in cancer, liver transplantation, spinal cord injuries, neurology, endocrinology, mental health and rehabilitation.

An exciting opportunity currently exists for an enthusiastic and highly experienced Admin Assistant to join our Respiratory and Sleep Medicine department.

To provide a full range of administrative support to Victorian Respiratory Support Service within Department of Respiratory and Sleep Medicine.

**Note: this role is a Maternity Leave Cover position
- 20 hours until 30th June 2024. Reducing to 12 hours from 1st July 2024 until 20th April 2025**

**Key responsibilities will include**:

- **Administrative support to VRSS Patient Services Manager**:

- **Liaise with internal and external medical and allied health staff**:

- **Assist with sleep study bookings**:

- **Booking of outpatient appointments**:

- **Booking additional diagnostic testing and day admissions for ventilation**:

- **Ensuring patients have up to date referrals and completing clinic billing**:

- **Edit, print and send VRSS clinical letters via Ozescribe**:

- **Update meeting agenda for weekly VRSS clinical discharge meeting**:

- **Liaising with external health services for results**:

- **Ordering of department stationary and medical supplies via WPR and WINC**:

- **Cover sick leave and annual leave for VRSS PA, Secretary and Patient Services Manager**:

- **Other clerical duties**
- **Faxing**:

- **Scanning**:

- **Creating patient UR numbers and new episodes in Resmed database**:

- **Answer respiratory reception enquiries when short staffed (if available)**:

- **Other administrative duties as requested**

**About you**

To be successful in this role you'll bring with you:

- A commitment to Austin Health values
- Demonstrated ability to work efficiently as part of a multidisciplinary team contributing positively to team outcomes
- Demonstrated ability to liaise with and gain the confidence, respect and co-operation of others within and outside the department
- Ability to meet deadlines
- Demonstrated ability to work autonomously with limited supervision and as part of a team
- Demonstrated ability to maintain confidentiality
- Demonstrated ability to pay attention to detail and accuracy
- Flexibility and adaptable to change
- Ability to document reports

**Our benefits**

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
Greater take-home pay through generous salary packaging for living expenses, meals and holiday accommodation

A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program

Mentoring, learning and career development opportunities

Onsite childcare, easy access via public transport, discounted car parking

Five weeks annual leave (pro rata for part time), plus purchased leave options

**Inclusion at Austin Health**

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