Daily Organiser/timetabler/hr Manager

3 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 12/03/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Human Resources

Reference: 1403466

**Selection Criteria**:
**KSC1 **Demonstrated experience and well-developed skills in the role of Daily Organiser, Timetabler and HR Manager.

**KSC2 **Highly devloped communication and interpersonal skills with a proven ability to work collaboratively with a multi-disciplinary team.

**KSC3 **Experience working in an education setting and demonstrated ability to build professional relationships with staff.

**KSC4 **Ability to work both independently and in a team, adhering to program guidelines and timeframes.

**KSC5 **Demonstrated ability to actively promote the safety and wellbeing of all students, in line with the Child Safe Standards.

**Role**:
Full time (7.6 hours per day Monday to Friday, 7:00am start)

The successful applicant is responsible for preparing and implementing the school's timetable to reflect the curriculum directions and priorities of the College and the VGSA (2022) agreement. They will ensure absent staff are covered daily and follow up absences and time in lieu in Edupay. They will advertise and manage recruitment online positions (both teaching and education support). They will have excellent communication and organisational skills and an ability to work collaboratively with staff.

**Responsibilities**:
**Daily Organiser**
- Assist with the management of Casual Relief Teachers and their effective integration into the school.
- Allocate each morning to cover classes and duties of absent staff either through the allocation of covers or with Casual Relief Teachers (CRTs).
- Liaise with teaching staff in relation to work left for classes affected by teacher absences.
- Prepare accurate and up-to-date reports to the Leadership Team on staff covers and in-lieu replacements.
- Ensure the Daily Organisation Bulletin is up-to-date reflecting daily staff changes.
- Provide relief to Administration areas, as required.
- Work with relvant staff to organise staffing for excursions, camps and other school activities; ensuring that DET guidelines regarding staff/student ratios and safety are met.
- Liaise with PD Coordinator to help manage Professional Development days.

**Timetabler**
- Lead the development and maintenance of a timetable that reflects College priorities and promotes effective teaching and learning.
- Have an in-depth knowledge of Edval or an equivalent timetabling packing.
- Review and oversee the the publication and implementation of an annual timeline and process for the development of the College timetable.
- Consult with the leadership team regarding the number of classes, periods and staffing requriements to enable timely decision-making in relation to College planning.
- Conduct an annual evaluation of the timetable in relation to curriculum, staffing and other resourcing priorities, and provide advice to the leadership team.
- Identify and resolve timetable problems and find appropriate solutions where there are potential conflicts.
- Manage the timetable when staff are on leave.
- Communicate timetable information to all staff in a timely manner.
- LIaise with Enrolment and Exits Officer and Year Level Leaders to keep up-to-date with student exits and enrolments.
- Work with and advise Principal staff on timetable groupings, blockings, allotments and allowances.
- Generate all exam schedules, including Trial Exams.

**HR Manager**
- Follow up all staff absences in Edupay (personal, leave without pay, long service leave).
- Submit SLP (School Local Payroll) timesheets in a timely manner.
- Advertise and manage recruitment online positions (both teaching and education support).
- HR experience is preferred.

**General**
- Develop, establish and review organisational policies and procedures which assist in the effective running of the school.
- Advanced level of administration and organisational skills with the ability to work independently as well as part of a team.
- Maintain strict confidentiality in relation to all staff operations in general.
- Be familiar with, and comply with, all College policies and procedures.

Other duties as directed by the Principal or Business Manager.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiven

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