Daily Organiser

1 week ago

Melbourne, Victoria, Australia Education Full time

Location:
Melbourne | Western Metropolitan

Job type:
Full time / From 28/08/2023

Organisation:
Education

Salary

:

Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria

:

-
Demonstrated ability to develop and manage a timetable in a large school. Knowledge and experience working with the Edval timetable package and Compass is essential.

:

-
Demonstrated high level ability to work independently and within a team.

:

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Demonstrated high level organisational and time management skills, including the ability to meet deadlines and display initiative and flexibility.

:

-
Demonstrated high level written, verbal and interpersonal communication skills.

:

-
Demonstrated ability to problem solve using a solutions focused mindset.

:

Role

:


As the
Daily Organiser / Timetabler you will fulfil an important role at Dohertys Creek P-9 College and will be ultimately responsible for the management of staff absences and timetabling at the College.


You will work closely with the Principal Team in planning and implementing the college timetable as well as ensuring that the classes of absent teachers are appropriately covered in a timely fashion, minimising the impact on student learning and welfare at Dohertys Creek P-9 College.

This is a new role to the College and may require attendance during the schools holidays. This will be negotiated prior to commencement.

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction mínimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school.

Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.


Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Responsibilities

:

Daily Organisation

  • Ensure the efficient operation of the College, within the constraints and guidelines determined by the College Principal.
  • Manage the coverage for all classes and duties for teacher/education support absences including coordinating split classes by identifying leadership or teaching class who will organize splits.
  • Utilise the Edval timetable package to support daily organisation within the college.
  • Coordinate the employment of suitable CRTs and ensure that they have everything required to carry out their duties effectively;
  • Forward planning replacement staff for the upcoming week(s).
  • Manage room changes both on a daily basis and for whole school and cohortbased events, such as assemblies, NAPLAN, photo days, supervision rosters, guest speakers, sport, excursions, etc, ensuring that all staff are informed of these using school systems and processes.
  • In conjunction with HR/Finance, review and ensure accuracy of CRT agency invoices and raise purchase orders for CRT payments.
  • Complete and keep accurate records of staff absences, school business, staff personal leave, extras, CRT's and their payment, informing and advising the Business Manager/HR Manager of these matters.
  • Monitor, plan for, and work within the allocated CRT Replacement Budget.
  • Liaise with the Principal Class team regarding rationalisation in relation to demands on timetable and covering classes for illness, PD, excursions, sport and other College activities, in a fair and equitable manner, while recognising qualifications and skills with particular class needs.
  • Ensure CRT and casual nonteaching staff are fully inducted and understand the required College policy and procedures.
  • Manage the suitability of CRT staff.
  • Liaise with the staff in charge of excursions where required.
  • Ensure all staff are aware of the process for notification of staff absence, and their responsibility, where applicable, to leaving appropriate lesson plans and materials for their classes.
  • Ensure external stakeholders (eg. Canteen, crossing supervisors, cleaners, OSHClub) affected by school closures are informed of changes to regular routines (eg. Early finishes) and student free days.
  • Perform other daytoday operations as requested by the Principal.

Timetabling

  • Utilise the Edval timetable package to build and maintain the timetable each semester under the direction of the Principal Class Team.
  • Follow

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