Daily Organiser

1 week ago

Melbourne, Victoria, Australia Schools (Government) Full time

Location:
Melbourne | Western Metropolitan

Job type:
Full time / From 15/04/2024

Organisation:
Schools (Government)

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria:

SC1 Possess the technical knowledge and expertise relevant to Daily Organisation.

SC2 Possess the technical knowledge and expertise relevant to an assistant to a Leadership Team/Executive.

SC3 Demonstrated high level oral and written communication skills.

SC4 Demonstrated commitment to professional learning and growth for both self and others.

SC5 Demonstrated capacity to work in teams to meet team goals and deadlines.

Role:

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field.

It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.


Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Responsibilities:

  • In consultation with the Leadership Team, determine and manage work priorities.
  • Liaise with school staff regarding Daily Organisation requirements.
  • Develop relationships with potential locally paid causal relief staff.
  • Develop relationships with CRT agencies.
  • Ensure clear communication of daily roles and responsibilities.
  • Develop the staff timetables, including yard duty, specialist and Education Support Personnel.
  • Provide a range of administrative, research and support duties.
  • Prepare and present standard reports and data to school council and school council subcommittee meetings as required.
  • Liaise with and provide information to parents, staff and students about school policy.
  • Provide a document preparation service for the school community.
  • Provide administrative support for specific school programs.
  • Liaise with service providers, welfare agencies and relevant organisations to facilitate student referral.
  • Ensure confidentiality of records are maintained.
  • Organise meetings, events, location, equipment, catering etc as required.
  • Manage annual cyclic review of policies.
  • Process purchase orders for the principal team.

Who May Apply:

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment:

Child Safe Standards:

Victorian government schools are child safe environments.

Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values a

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