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Executive Support Officer, Office of The Governor

1 month ago

Brisbane, Australia Office of the Governor Full time

**The Executive Support Officer's duties are**: - Maintain to a high degree of accuracy the Official Diary, in consultation with the Executive Officer, ensuring that it reflects all the commitments of the Governor and Spouse Program and key operational arrangements for the Estate. Administration of inwards and outwards correspondence including assessment and drafting of correspondence. Ensure information and records management systems are updated and maintained to reflect the current status of correspondence. Administer the record keeping requirements of the office, including the monitoring of public notices, finalisation and filing of official files, maintaining the electronic document and records management system and provision of support to other staff in the creation, retention and finalisation of files as required. Assist with administration of the presentation of Australian Honours and Awards in Queensland both at Government House and other locations as required, including updates to database and website, administration within the Office of the Governor and the allocation of recipients to nominated events. Administration and monitoring of the process to manage Petitions for Pardon, from receipt to finalisation. Support the invitation process in collaboration with the Aide allocated to the event. This includes the development and dispatch of invitations and guest lists, liaising with internal and external stakeholders and the development of supporting correspondence. Undertake reception and telephone duties including both sensitive and general public enquiries. Administration of the Government House Visits Program including liaison with Government House Volunteer Guides. Actively engage in identifying and supporting continuous process improvement initiatives. Undertake meeting minute taking along with associated approval and dissemination duties as required. Administration of the process for Congratulatory Messages, including the collation of incoming requests, drafting of correspondence and dispatch of signed letters. Liaison with key stakeholders of the Office of the Governor, including patronage and other community organisations, the Executive Council secretariat, the Queensland Parliament and Buckingham Palace.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.