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Project Support Officer

3 weeks ago

Brisbane, Australia Parliamentary Service Full time

**The primary objectives of the position are**:

- Management of electorate office relocations and refurbishments including identification of premises, preliminary design, engagement of consultants, developed design, tender, delivery, and management through the defect liability period, including service maintenance scheduling.
- Undertake other project work as determined by the Manager, Precinct Services. The project work undertaken may relate to
- a) one or more of the key program areas within Property Services (construction, maintenance, sustainability or workplace health and safety); and/or
b) assisting in the delivery of building support for major events within and outside the Parliamentary precinct (such as Regional Parliament, Opening of Parliament, Swearing in of the Governor).

**Responsibilities**:
Electorate Office Accommodation
- Liaise directly with Members and electorate office staff regarding electorate office accommodation issues and requirements.
- Provide advice and direction to Members in relation to the provisions contained in the Members' Remuneration Handbook and the policies/guidelines effecting electorate accommodation as adopted by the Parliamentary Service.
- Liaise and meet with public and private sector organisations to ensure the satisfactory leasing, fit-out and maintenance of electorate offices in compliance with all Parliamentary Service policies and guidelines.
- Preparation of appropriate project brief documentation detailing accommodation requirements for new office accommodation and upgrades of existing accommodation for architect's preparation of project plans and specifications.
- Conduct inspections of premises prior to leasing and fit-out to ensure they meet the requirements as approved by the Speaker for use as an electorate office.
- Initiate and coordinate the supply and delivery of goods/services to electorate offices.
- Reconciliation of accounts relating to goods/services provided for the establishment and ongoing occupancy of electorate offices.

General project work
- Develop documentation and correspondence regarding assigned projects including:

- Management of the project filing system, both hard and electronic. This includes meeting minutes, contracts, as-built data inc Operation & Maintenance manuals, records and certificates.
- Ensure full compliance with Property & Facility Services WHSEQ Management Systems.
- Liaise with key stakeholders on project plans and schedules. Preparation of submissions, briefings, letters and memos.
- Operate in accordance with the Parliamentary Service Values, enabling a cohesive and positive working environment.This work is licensed under a Creative Commons Attribution 3.0 Australia License.