Executive Assistant

2 weeks ago

Shepparton, Australia Greater Shepparton City Council Full time

**INFORMATION FOR APPLICANTS**

Greater Shepparton City Council, situated in the heart of the Goulburn Valley, is the fourth largest provincial centre in Victoria and has a well-developed economy due to its strong agricultural and irrigation base, with major industries related to food processing, manufacturing and transport. The Goulburn Valley is often referred to as 'The Food Bowl of Australia' as around 25% of the total value of Victoria's agricultural production is generated in this area.

Greater Shepparton has a population of approximately 65,000, and an expenditure budget in excess of $118 million. The population is culturally diverse with 9.9% of residents being born overseas. The area has excellent education, recreation, cultural, social and health facilities and tourism is a developing focus for the region.

**Executive Assistant - Infrastructure**

**Salary**:$73,565.44 per annum pro rata
**Closing**:Friday 20 September 2024
**Part Time **(16hrs p/w)**:

- Temporary **(12 Months)

This is an exciting opportunity to gain exposure to a number of areas across the organisation.

This position plays a crucial role in providing high level executive support to the Director and Infrastructure Leadership Team and requires strong communication and organisational skills.

Key Responsibilities:

- Administrative Support:

- Manage the Director’s calendar, schedule meetings, and coordinate appointments.
- Prepare and proofread correspondence, reports, and presentations.
- Meeting Coordination:

- Schedule, organise, and facilitate meetings, including preparing agendas and taking minutes.
- Ensure follow-up actions are completed and track progress on decisions made during meetings.
- Documentation and Reporting:

- Prepare, format, and distribute various documents and reports as required by the Director.
- Maintain and organise departmental files and records, ensuring accuracy and confidentiality.
- Project Coordination:

- Assist with projects and initiatives as directed by the Director.
- Stakeholder Management:

- Serve as a liaison between the Director and internal/external stakeholders.
- Coordinate and manage interactions with Councillors.
- Operational Support:

- Handle travel arrangements and accommodation bookings for the Director.
- Manage departmental supplies and equipment, ensuring they are stocked and functional.
- Confidentiality and Discretion:

- Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications:

- Skills:

- Proficiency in Content Manager or similar record keeping software, and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and work under pressure.
- Attention to detail and accuracy.
- Strong interpersonal skills with the ability to interact effectively with various stakeholders.
- Attributes:

- High level of professionalism and discretion.
- Proactive and self-motivated with a problem-solving attitude.
- Ability to work independently and as part of a team.

Flexible Work Arrangement:

- Work Location: Primary office location with flexibility for hybrid work arrangements.
- Work Hours: Flexible work hours will be considered

For further information about this position, please contact Gary Randhawa, Director - Infrastructure, on 0439 367 753.

First Nations people are encouraged to apply.

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