Administration Officer

3 days ago

Melbourne, Australia Department of Agriculture, Fisheries and Forestry Full time

APS 4 - $72,002 - $78,386 per annum plus superannuation
- Exports & Veterinary Services Division
- Brisbane (QLD) or Melbourne (VIC)
- _Join a large and diverse Australian government department._
- _Flexible working arrangements available._
- _Professional, collaborative and supportive working environment._

**Who we are**
The Veterinary and Export Meat Branch (VEMB) undertakes regulatory functions by providing inspection and certification for the export of meat, meat products and the import and export of live animals and reproductive material in order to meet importing country requirements and Australian legislative requirements.

The Strategy & Governance and Workforce Planning and Regulatory Culture Teams undertake strategic planning, governance and operational administrative support for the branch. The team is responsible for the development and coordination of branch and divisional organisational reporting, workforce management and triage of organisational requests. The team monitors and provides advice on branch performance measures and their effectiveness to ensure nationally consistent service delivery operations. This includes performance reporting, financial management and verification, workforce and workload management, co-ordination of WHS including wellbeing strategies, learning and development, strategic communication, change management and liaison with relevant departmental corporate services and internal external stakeholders. The team also delivers a range of workforce culture specific projects to support a sustainable workforce.

**The Job**
The duties of the role include, but are not limited to:

- actioning a range of administrative functions in line with business requirements that may include travel administration, procurement, assisting in managing and maintain spreadsheets and reporting, assisting with meeting/event planning and other administrative activities, as required
- responding to general enquiries from internal and external stakeholders
- contributing to the resolution of issues and assisting with coordination activities
- building and maintaining effective working relationships with colleagues and stakeholders
- actively participating in, and contributing to, the department’s corporate objectives and supporting change management, including staff and client participation, consultation and cultural change
- actively participating in ongoing learning and development activities to achieve personal, team and program objectives.

**Please note** that this process will initially be used to fill one ongoing position and the role may be able to be performed from either of the locations listed on the job description. The merit pool established through this selection process, which is valid for a period of eighteen months from the date the vacancy was advertised in the Public Service Gazette, may also be used to fill future ongoing and non-ongoing vacancies in the branch where the duties are of a similar nature. If an offer of non-ongoing employment is made, the successful applicant would be employed for an initial period of twelve months with the possibility of extension up to a maximum period of two years in total.

**What we are looking for**
**Knowledge and experience**
The successful applicant will have demonstrated experience in a service centred role with a strong focus on customer service and stakeholder management.

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