Executive Coordinator

6 months ago


Brisbane, Australia Transport and Main Roads Full time

You will also engage with a wide range of stakeholders to provide customer-centric services that contribute to the efficient and effective operation of the department's strategic communication function.Accountabilities include
- Coordinate the day-to-day business of the Office of the Executive Director by proactively managing, meeting preparation and follow-up actions, diary and travel arrangements, document management, planning and preparation
- Liaise, consult and maintain effective relationships with team members and internal and external clients and stakeholders. Contribute to the forward planning of the strategic communication unit by regularly reviewing future diary, meeting and administrativerequirements of the Executive Director, and identifying possible issues that may impact the delivery of key objectives. Carefully analyse enquiries or requests from internal and external stakeholders and research, determine and take appropriate action on behalf of the Executive Director.
- Initiate prioritised and timely actions to respond to the issues following quality standards, public sector legislation, policies, practices and procedures. Lead the safety and wellbeing activities on behalf of the strategic communication unit, including managing toolbox talks and safety interactions and coordinating unit events and wellbeing activities. Provide a range of project or business support activities and tasks, for example, conduct and compile research and analysis within specified parameters; organise meetings and collate related papers or agendas, develop and maintain databases, update records on systems such as DMS.This position reports to the Executive Director.This work is licensed under a Creative Commons Attribution 3.0 Australia License.


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