Executive Coordinator, Office of The Assistant

4 months ago

Brisbane, Australia Education Full time

**About the Department**:
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
**About the role**:
An exciting opportunity exists within a busy office. We are looking for a superstar coordinator. You will be highly collaborative, self-motivated and will thrive working as part of a high-performing and driven team. The role is responsible for the seamless coordination of high-quality written materials such as, ministerial correspondence, briefings, reports, and submissions for the Minister, Director-General and Departmental senior executive officers. You must have the ability to manage competing priorities and provide consistently high levels of support. This is the perfect role if you have great written and verbal communications skills, with a strong attention to detail and demonstrated experience proof reading and editing - selecting appropriate grammar, style and language to suit the communication purpose and audience.
**Responsibilities include**:
As Executive Correspondence Officer your role will include the following key tasks:

- Coordinate the tracking and administrative workflow systems for the branch to ensure high quality and timely responses to correspondence/ briefings, Ministerial and senior officer requests;
- Manage a high-volume electronic mailbox and maintain the highest level of confidentiality and discretion in accordance with the public service code of conduct, in a fast-paced and sensitive working environment;
- Work in an integrated way with the broader division to ensure effective alignment of information, support, messaging, and content coordination;
- Quality assure and interpret information on a wide range of issues in all administrative documents associated with projects within the branch according to departmental guidelines and whole-of-government policies and legislation;
- Contribute to a positive, productive and professional team culture.

**About you**:The ideal applicant will have the following key attributes**:

- Demonstrated knowledge and experience in the coordination of advice for ministerial and government business;
- Demonstrated attention to detail and accuracy in handling documentation;
- Exceptional organisational skills with the ability to handle multiple tasks and prioritise effectively;
- Demonstrated ability to prepare and coordinate advice, briefings and correspondence for executive senior officers; and
- High level of written and verbal communication skills with the ability to resolve problems, engage stakeholders as well as influence and negotiate successful outcomes (where appropriate).

**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);
- Attach a 2-page response to the how you will be assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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