Property Administrator

2 months ago


Sydney, Australia Pacific National Full time

**Property Administrator**
- ** Permanent role - Sydney based**:

- ** Support an experienced Property team across a large, national commercial/industrial property portfolio as both Landlord and Tenant**:

- ** Make your mark in newly created role**:

- ** Hybrid and flexible role within a supportive and experienced team**

**_Pacific National is committed to diversity in our workforce and encourages women and First Nations people to apply._**

**About the role**

Reporting to the Property Management Lead, the Property Administrator will support the Property team with all property related administration including maintaining the property database, managing lease documentation, completing the rental review process, invoicing and reporting.

Key responsibilities include:

- Ongoing management of database, ensuring accuracy and compliance with leases
- Proactively monitoring and reporting on critical dates such as lease expiries, option periods and market rent reviews
- Manage monthly rent roll meetings and prepare monthly rent roll reports
- Prepare and submit property related internal approvals including purchase orders
- Manage new vendor creation in system and set up of new leases
- Prepare Exercise of Option letters and tenant rent review letters
- Maintain bank guarantee register, prepare and issue bank guarantee increase letters in line with lease requirements
- Maintain an Insurance Register relating to all leases and ensure compliance (for both PN as Lessee and Lessor)
- Monitor and follow up unpaid Tenant arrears
- Billing of all property recharges or invoices for rent and outgoings, including annual reconciliations and monitoring tenant arrears
- Complete title searches or similar on external data bases (such as Dun and Bradstreet)
- Undertake Lease Audits as required from time to time and provide reports as requested
- Ensure Property Filing, archiving and management of records is structured and well maintained
- Provide support to property team for any project as delegated from time to time.

**About you**

You will have experience working in Property within the Commercial and/or Industrial space ideally with lease administration experience across a large portfolio. This is a support role that requires someone with high attention to detail, strong administration and organisation skills who can establish and maintain robust processes. You will have a “can do attitude” coupled with strong interpersonal skills and a collaborative approach.
- Exposure to property leases or contracts administration with the ability to interpret leases and contracts
- Ability to work autonomously, use initiative and meet deadlines
- Strong administrative and computer skills

**About us**

Pacific National (PN) is the largest provider of diversified rail freight services in Australia. We haul a variety of freight including coal, intermodal containers, steel, and a range of bulk commodities and materials that keep the region’s economy, businesses and households running. We operate nationally with approximately 3,500 staff in over 90+ sites across Australia.

We continue to provide a dynamic, innovative, growth-focused environment and we are a company that lives and breathes its values of : Make it simple, Share more, Kindness, Gratitude, Curiosity, and Own it. These values help us achieve strong connections with everyone we work with, and play an important part in motivating us all to do our best work.

**Closing date**

Applications close on 31st July 2023.

**Next steps**

Are you ready to be part of our future?

To apply, please click on the 'Apply' button below and follow the prompts.

**_ Home Safely Every Day - Our top priority is getting you home to your family safely every day._**

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