Project Administrator

7 months ago

Sydney, Australia Dorado Property Full time

The Project Administrator is responsible for performing various tasks relating to project related processes, organising the general administration of transactions, ensuring processes are being completed on time and within acceptable compliance parameters.

The role covers a wide scope of activities as the key to integrating the business efficiencies from the Manager of Capital and Processes and maintaining operational excellence across the business. This extends to CRM management, updating project resource register and project risk matrices across the business as well as economic research for the State Deal Directions.

The role will also be an integral part of the business's culture and will positively contribute to the office environment by engaging and supporting social good, health and wellbeing initiatives as well as coordination of occasional corporate and social events.

From time to time the Project Administrator will perform general transactional/office administrational duties.

The Project Administrator is a key support for the Property Finance team and will assist with project origination, progress claims, variations, tracking construction deals and the efficient running of all processes.
- **Objectives**_
- **Key Performance Indicators (KPIs/Measures)**_

Develop and manage CRM across the business
- Work closely with the Manager of Capital and Processes
- Establish the most efficient way to use the system and communicate to the team
- Analyse the data and create reports for Management
- Develop dashboards for the Board to use to provide insights
- Ensure the data is being regularly updated by users

Processes and Standards
- Work closely with the Manager of Capital and Processes and be the conduit to ensure awareness of the agreed processes and that these are being implemented across the business
- Be involved in improving processes and highlighting where they can be improved
- Be a key communicator across processes and standards

Maintaining records and registers over different platforms/databases
- Record keeping in Egnyte (the shared drive) and Google Drive
- Upload records/documents and record in Ayoa, Adapt and Process St as required

General Administrative Duties in Support of Senior Manager - Property Finance
- Managing Ayoa (Project Management) Gantt Charts/Project Control meeting agendas.
- Taking minutes and distributing after meetings.
- Generating and completing process checklists including but not limited to the staff induction checklist for East Coast new hires.
- Data entry as required.
- General administrative assistance as needed.
- Internal event organisation
- Arrange office facilities

Project related processes
- Ensuring all systems - Pipedrive, Process Street and Ayoa are being used for each transaction at the relevant stage
- Ensure that tasks are being completed on time
- Managing the Lessons Learned process for each Project on Adapt

Project Risk Management
- Update the Project Resource Register which measures workload for staff on volume and complexity
- Develop, with the team, and update the Project Risk Matrix to enable the board to review risk across the various live transactions
- Ensure the above, and the CRM asset management, reconcile

Economic Research
- Prepare Economic Research Reports with Property Finance focus
- Gather and summarise the relevant data ahead of each State Deal Direction so can be distributed to get team across the various economic drivers and trends generally and in property

Project related support
- Conduct due diligence and populate Investment Committee Reports on Process Street at the origination phase
- Provide assistance in analysing project claims
- Provide assistance in tracking construction deals

**TEAM RELATIONS & CULTURE**
- **Objectives**_

Supports the team as needed.

Promote and demonstrate DP DP’s culture, values, and purpose
- Strives towards DP’s values & Mantra:

- Professional
- Straightforward
- Collaborative
- Expert
- Agile
- ENDURE
- Rising Ahead of the Curve
- Behaviours are positive in regard to:

- Daily attitude
- Punctuality
- Professionalism
- Ethics

**SECTION C: ESSENTIAL & DESIRABLE CRITERIA**

**Qualifications, Experience & Skills**

**Essential**

Cert IV Project Management/ Business Administration or equivalent

Organisation skills

Strong communication and interpersonal skills

Strong technical abilities/ computer literacy

Good interpersonal skills

**Desirable**

Basic experience working in a corporate administrative support position

Strong working knowledge of MS Office Suite and Google Suite

Experience working with Project Management software (e.g. Ayoa, Pipedrive, Process Street, Adapt)

Experience in funds/investment support roles in the financial and/or property development industry

**Personal Qualities & Behavioural Traits**

**Essential**

Professional and positive demeanour

Exceptional attention to detail

Intuition and ability to prioritise competing priorities

Ability to work autonomo

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