HR & Payroll Administrator, Oceania
3 weeks ago
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HR & Payroll Administrator, Wilhelmsen Ships Service, Australia
An exciting opportunity has arisen for a full-time HR & Payroll Administrator to join a global maritime organization
A permanent opportunity is now available, Wilhelmsen Ships Service Pty Ltd, a maritime market leader with offices based in Australia & New Zealand is looking for a passionate, dedicated, self-driven, and organized HR & Payroll Administrator to join our team.
Who you are:
Ideally, you are an experienced HR and Payroll Administrator, preferably you’ll already have a solid understanding of the facets of Human Resource processes and be familiar with Australian and New Zealand payroll processing, but if not, we will consider those with the right attitude and desire. You will need a desire to get the job done and get it done right. The ability to work independently is critical, however, at all times remember you are a part of a team working to be successful together.
The ability to work under pressure, be a problem solver, and a solution provider is important traits to be successful in the role. Reliability, trustworthiness, multitasking, thoroughness, being full of initiative, and determination are all characteristics that you'll also need to possess.
The successful applicant must have a valid permit to work in Australia to qualify for this position.
The position:
The role of HR and Payroll Administrator is to assist the HR/OD Manager and Payroll Officer in all aspects of HR & Payroll functions across both Australia & New Zealand. The position will report directly to HR & OD Manager, Oceania. You will be part of a team of 2 & be responsible for assisting with the entire employee lifecycle across recruitment, talent acquisition, learning and development, employee engagement, payroll administrations & be responsible for HR initiatives.
The location:
The permanent, full-time HR & Payroll Administrator will be based in Melbourne, Australia. The role will have the following responsibilities;
Main responsibilities:
- Assist on all facets of the people processes (recruit, onboard, develop competence, manage performance, and exit).
- Process and update people data accurately and timely in HR system Workday for local staff.
- Execute all required administrative tasks (including but not limited to, filing, document creation, etc) related to employees (personnel files, Payroll, HRIS, LMS, etc) in line with the local requirement with high confidentiality.
- Ensure correct administration and documentation of HR documents, payroll, employee benefits, pension, and insurances and leave the registration
- Support on training development programs and arrangement; maintain accurate training record.
- Assisting Payroll Officer with payroll processing, including but not limited to pay run, month-end, and year-end processes.
- Provide advice and support to local employees on personnel-related topics.
- Responsible with implementing and delivering local HR initiatives
- Assist and support HR OD Manager
- Other duties as assigned
General:
- Maintain accurate records and filing systems for the above processes.
- Be proactive in cost savings in all areas of responsibility ensuring that the level of service is maintained by suppliers/contractors and that they meet the company needs.
- Deliver HR processes in the scope in line with the GBS HR Service Catalogue & relevant KPIs
- Ensure compliance with local employment laws and regulations.
- Promote WSS responsibly and professionally.
- Appropriate documentation of local HR filings
- Data accuracy in digital HR solutions
- Successful completion of assigned goals
- Work with due care and consideration to safeguard your own health and safety and the health and safety of others, adhere to the safe work practices, policies and procedures set out by the company, and report any potential hazards, mishaps, incidents, or injuries that may occur.
Accountabilities:
- High level of accuracy in work i.e. accurate payroll payments and reconciliations
- Dealings with internal and external stakeholders are carried out in a harmonious, efficient, and positive manner
Position Requirements:
Qualifications & Experience:
- Solid Administrative experience
- Payroll skills and previous experience in CHRIS21 software, are desirable.
- Strong interpersonal skills and customer relationship building skills
- Sound skills with MS Office (PowerPoint, Excel, Publisher, Word) and excellent keyboard and general computer skills
- Strong verbal and written communication skills
- Ability to organize/co-ordinate and strong attention to detail and the ability to multi-task
- Reliable, enthusiastic, and professional manner
- Confidence in relating to different organizational levels
- Work independently and in a team, including project work
What we offer:
- Competitive remuneration package.
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