Executive Assistant
4 weeks ago
APS Level 4
- Canberra, ACT
- $75,996 - $81,274
**About the Department of Employment and Workplace Relations**
We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper.
**The Role**
The People Branch and Organisation Design Branch are looking for an enthusiastic and organised individual to work as their Executive Assistant. The two branches work in close collaboration to deliver human resources functions for the department, developing and implementing actions that make DEWR the ‘department of great jobs’ - where the way we work together is just as important as what we achieve.
As the Executive Assistant, you will be responsible for providing administrative support and office management, such as diary management, travel arrangements, note-taking, general correspondence, meeting coordination, document preparation and records management. As the primary point of contact for the office, you must demonstrate and uphold the Australian Public Service (APS) Values at all times.
**Duties and Responsibilities**
The duties of an APS 4 Executive Assistant may include:
- Preparation for meetings, including preparing and following up agenda items, action items, talking points and secretariat administration.
- Managing branch coordination activities and assisting with workflow management, ensuring tasks are completed, deadlines are met, with the right level of priority placed on them.
- Providing assistance to the branch with accommodation/property needs, committees, branch meetings or events.
- Anticipating requirements for meetings, ensuring briefing materials are prepared prior to meetings.
- Administering procurement activities and payment of invoices as directed.?
- Preparing minor correspondence, minutes and other written material as directed.?
- Answering telephones and taking messages or actioning requests as appropriate.
- Maintaining up to date contact lists or organisation charts.
- Coordinating and managing travel and conducting monthly credit card acquittals.?
- Resolving problems and taking initiative to identify alternative courses of action.
- Liaising with a variety of internal and external stakeholders.
- Other duties may include managing record keeping in accordance with departmental processes or corporate resources such as managing leave calendars, organisation charts, phone lists, etc.
**How to Apply**
Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.
In the eRecruit (the department’s online recruitment system) you will also need to:
- upload a Curriculum Vitae
- provide contact details for 2 Referees.
**Eligibility**
**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.
**Please refer to the Job Information Pack for more information about the role.**
Job Information Pack Opens in new window
We have other current jobs related to this field that you can find below
-
Executive Assistant to The CEO
7 days ago
Canberra, Australia Omni Executive Full time**Vacancy No** - VN207 **Employment Type** - Full Time **Security Clearance Required** - Negative Vetting 1 **Location of Role** - ACT **Job Details** **An exciting opportunity to join Omni’s Executive team in a dynamic and rewarding position Securing Tomorrow, Today.** Established in 2012, Omni is a proudly Australian-owned company dedicated to...
-
Executive Assistant to The CEO
2 weeks ago
Canberra, ACT, Australia Omni Executive Full timeVacancy No VN207Employment Type Full TimeSecurity Clearance Required Negative Vetting 1Location of Role ACTJob DetailsAn exciting opportunity to join Omni's Executive team in a dynamic and rewarding position Securing Tomorrow, Today.Established in 2012, Omni is a proudly Australian-owned company dedicated to supporting Australian Government, Defence, and...
-
Executive Assistant Aps4
4 weeks ago
Canberra, Australia CS Executive Group Full timeAustralian Capital Territory, Canberra Contract/Temp 22/01/2024- Full-time Contract Role Based in Canberra with Flexible Work Options- - Great Opportunity to Get your Foot in the Door with a Federal Govt Agency- $50 - $56 Per Hour + 11% Super - NV1 Security Clearance Or Willingness to Obtain (Australian Citizenship Required) - **Applications close on...
-
Executive Assistant Aps4
2 weeks ago
Canberra, ACT, Australia CS Executive Group Full timeAustralian Capital Territory, CanberraContract/Temp22/01/2024- Full-time Contract Role Based in Canberra with Flexible Work Options Great Opportunity to Get your Foot in the Door with a Federal Govt Agency- $50 - $56 Per Hour + 11% Super NV1 Security Clearance Or Willingness to Obtain (Australian Citizenship Required)- Applications close on Thursday 1st...
-
Executive Assistant
3 weeks ago
Canberra, Australia Launch Recruitment Full timeAPS 5 opportunity - S-26 transfer considered - Join a growing and exciting department Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be supporting a...
-
Executive Assistant
1 week ago
Canberra, Australia Elliott Gray Full timeCity location - Handsome remuneration - Regular social events Are you an exceptionally organized, professional, and detail-oriented individual? Do you thrive in fast-paced environments, managing multiple priorities, and working towards tight deadlines? If so, we have the perfect opportunity for you! Our client, a dynamic and rapidly growing company in need...
-
Executive Assistants
3 weeks ago
Canberra, Australia HiTech Personnel Full time**Reference #**: - JF/JA0865**Title**: - Executive Assistants - Federal Govt!**Category**: - ICT**Location**: - ACT**Work Type**: - Contract**Remuneration**: - $Neg**Term**: - 12 Months + EXT**Description**: - **Leading Federal Government Department**: - **Initial 12 month contract + 2 x 12 months extensions**: - **Rewarding Hourly Rate $$$** One...
-
Executive Assistant
3 weeks ago
Canberra, Australia Launch Recruitment Full time100% onsite role - ASAP Start. - 9 month contract with a view to go permanent - Excellent hourly rate on offer **Full Job Description** - Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic, immediately available Executive Assistant to join them...
-
Executive Assistant
4 weeks ago
Canberra, Australia Pinpoint Talent Full timeHourly Rate of $45.50 -$50 +Super - ACT location - 12 months contract We are looking for enthusiastic Executive Assistants that are willing to go the extra mile to ensure the smooth running of their Executive team. - ACT location - Hourly Rate of $45.50 -$50 +Super - 12 months contract The Executive Assistant will provide high-level administrative support...
-
Executive Assistant
3 weeks ago
Canberra, Australia Launch Recruitment Full timeHybrid working options available - APS5 salary - across the band available - Opportunity to grow and develop outside of a traditional EA role Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing...
-
Executive Assistant
2 weeks ago
Canberra, ACT, Australia Elliott Gray Full timeCity location Handsome remuneration Regular social eventsAre you an exceptionally organized, professional, and detail-oriented individual? Do you thrive in fast-paced environments, managing multiple priorities, and working towards tight deadlines? If so, we have the perfect opportunity for youOur client, a dynamic and rapidly growing company in need of...
-
Executive Assistant
3 weeks ago
Canberra, Australia Australian Government Full timeAPS Level 4 | APS Level 5 - Canberra, ACT - APS4: $75,996 - $81,274 | APS5: $83,908 - $89,706 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Roles** The Funding and Data Collection...
-
Executive Assistant
4 weeks ago
Canberra, Australia Page Personnel Full timeRange of opportunities for all levels of Executive Assistants - Opportunity for career development and progression **About Our Client**: We are currently partnering with multiple businesses and Government agencies looking for Executive Assistant's of all levels. Opportunities available for people with at least 2 years experience. The key responsibilities...
-
Executive Assistant
4 weeks ago
Canberra, Australia Chandler Macleod Full time**Location** *** - Canberra, Australian Capital Territory**Category** *** - Executive**Salary** - $ AUD - $ AUD Annual**Posted** - 01-Sep-2023**Work type** - Full Time**Contact** - Jess Kaur**Reference** - BH-150678As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in...
-
Executive Assistant
2 weeks ago
Canberra, ACT, Australia ACT Government Full timeThis position provides high level executive support to a member of the ACTGS Executive Team. To be successful in the role, the Executive Assistant is required to exercise a considerable degree of independence and sound judgement. The Executive Assistant is also required to deal with sensitive issues and have the capacity to continuously prioritise...
-
Executive Assistant
2 weeks ago
Canberra, Australia Optimum Consulting Group Full time**The Opportunity** Our client is seeking an Executive Assistant to join their large organisation. You will have the opportunity to provide a range of high-level administrative support services to the Executives and their team. This will be 4 days a week in the office 1 work from home. **The Role**: - Be the first point of contact for the team - Provide...
-
Executive Assistant
4 weeks ago
Canberra, Australia HAYS Full timeSeeking an experienced, meticulous, and organised Executive Assistant. **Your new company** This Australian Peak Body is Australia's leading membership association for project professionals. This client is particularly seeking for an experienced Executive Assistant to join their team on a temporary basis with an immediate start. **Your new role** In the...
-
Executive Assistant
2 weeks ago
Canberra, ACT, Australia Pinpoint Talent Full timeHourly Rate of $45.50 -$50 +Super ACT location 12 months contractWe are looking for enthusiastic Executive Assistants that are willing to go the extra mile to ensure the smooth running of their Executive team. ACT location Hourly Rate of $45.50 $50 +Super 12 months contractThe Executive Assistant will provide high-level administrative support to members of...
-
Executive Assistant
4 weeks ago
Canberra, Australia Beaumont People Full timePermanent Executive Assistant position supporting in a 1 - 1 capacity - Flexible WFH and WFO arrangement - Salary on offer is $80 - $110 K + Super (depending on experience) **Is a new Executive Assistant job on your wish list for 2023? We can help!** **We are seeking an Executive Assistant (EA) to provide organisational, administrative, and secretarial...
-
Executive Assistant
4 weeks ago
Canberra, Australia Karlka Recruiting Group Full time12-month contract - Federal Government Agency - ACT Location **About the company** Karlka Recruiting Group has partnered with a **Federal Government Agency** to engage an Executive Assistant. ***This position is located in their busy ACT office for an initial **12-month contract.** **About the Position** The EA role is responsible for...
