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Executive Assistant

1 month ago

Canberra, Australia Australian Government Full time

APS Level 4 | APS Level 5
- Canberra, ACT
- APS4: $75,996 - $81,274 | APS5: $83,908 - $89,706

**About the Department of Education**
We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.

**The Roles**
The Funding and Data Collection Division in Schools Group is looking for enthusiastic and highly organised individuals to perform the following Executive Assistant (EA) roles:

- APS Level 5 - Executive Assistant to the First Assistant Secretary (FAS) Funding and Data Collection Division; and
- APS Level 4 - Executive Assistant to the Assistant Secretary (AS) Payments and Collections Branch

The Division has responsibility for policy leadership on school funding arrangements, including funding delivery through calculating, administering and assuring Commonwealth entitlements funding for all Australian schools and schooling systems who are eligible under the
- Australian Education Act 2013 (the Act)_.

We are seeking Executive Assistants to work with the Senior Executive Service (SES) officers to provide strategic, administrative and practical support as required to the Division and Branch.

**Duties and Responsibilities**
Key responsibilities of the roles include:
APS Level 5 Executive Assistant to the First Assistant Secretary
- Manage communications and correspondence including triaging incoming requests, calendar invitations and provide inbox management and other administrative support
- Co-ordinate and manage complex requests for information or assistance to ensure timely and accurate responses
- Assist with co-ordinating Division administrative tasks (e.g. phone lists, leave register, Senate Estimates responses, property and accommodation etc)
- Utilise professional knowledge and experience to improve work outcomes and provide other general administrative support functions as required
- Foster relationships with EO and EA network.

APS Level 4 Executive Assistant to the Assistant Secretary
- Calendar management and co-ordination including scheduling appointments and organising travel
- Arrange meetings and organising logístical arrangements (e.g. room bookings, refreshments and escorting external stakeholders)
- Assist the Divisional executive group as required (e.g. covering absences to ensure business outcomes)
- Provide other general administrative support functions as required.

**How to Apply**
- Provide a summary (**no more than **500** words**) that identifies the APS Level/s you wish to be considered for, your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
- Upload your Resume
- Provide contact details for 2 Referees.

**Eligibility**
Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Please refer to the
**Job Information Pack** for more information about the role.

Job Information Pack Opens in new window