Executive Coordinator

6 days ago

Canberra, Australia Adecco Full time

Great opportunity to showcase your administrative and project expertise
- Work closely with our business leaders and internal teams to achieve excellence
- Collaborate in a modern, inclusive, and high functioning workforce

The Executive Coordinator is responsible for providing senior coordination across the ADF Careers (Adecco) Executive Office, ensuring successful delivery of administration, day-to-day operations, information management, travel and communication.

**Client Details**

ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximise Defence capability.

Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families, and lifestyle. That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.

Be you, and we'll be better together.

To find out more about our great employee benefits and what it's like to be part of the team, reach out to our friendly talent acquisition team.

**Description**

Reporting to the Chief of Staff, The Executive Coordinator is responsible for the flow and optimisation of information in and out of the Executive Office, and working with both internal and external stakeholders to ensure the smooth running of our business operations.

**You will**:

- Coordinate and administer all tasks allocated to the Executive Office.
- Coordinate executive meetings, conferences and off-sites, ensuring expectations are met and delivered to budget.
- Manage scheduling, documentation and minute taking of executive meetings, in line with the Client and Adecco requirements.
- Manage executive responses, coordinating the appropriate input and approvals to ensure timely, accurate and transparent communication.
- Respond promptly to all Client requests for assistance and information, ensuring escalation where required is actioned immediately.
- Coordinate events, with a specific focus on logistics, and collation of presentations on behalf of the Executive Office.
- Coordinate travel and expense management for the Executive Office, ensuring compliance with Adecco's travel and expense management policies.
- Act as the central point of contact for all executive inquiries, connecting requests and queries to the relevant team member, and providing support where required.
- Lead information management for the Executive Office,: ensuring brand compliant templates are utilised and information is stored in accordance with Client and Adecco policy.
- Coordinate all project management actions requiring input from the Eexecutive Office, holding team members accountable for timely and accurate responses.
- Maintain an exceptional level of professionalism and customer service through all interactions with Client, Adecco and other stakeholders.
- Develop, manage and maintain strong client relationship through the provision of services that meet or exceed the expectations of Defence and the DFR Adecco contract, further encouraging a strong and ongoing relationship between Adecco and the Commonwealth of Australia.

**Profile**

To be successful in this role, you will have previous experience working as an Executive Coordinator or similar Business Management role and thrive in a face-paced environment.

**Your background will demonstrate**:

- Superior critical thinking and problem-solving skills.
- Previous experience in an Executive Coordinator / Project Coordinator or similar role.
- Successful use of tools and strategies to achieve superior outcomes through exceptional time management and task prioritisation.
- Demonstrable experience identifying, designing and implementing innovative solutions to maximise operational efficiencies in a business environment.
- An ability to build strong working relationships and influence others in a positive way.
- A positive, can-do attitude, backed by demonstrable experience delivering superior outcomes in a fast-paced environment with complex stakeholder groups.
- A growth mindset and a willingness to lean in and learn

**Job Offer**

If eligible, please attach your resume and a cover letter introducing yourself and telling us what attracted you to the position and value you believe you can add to this role.

DFR_2EC_169957378934916

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